Assistant Labor Coordinator

J. F. Ahern Co.•Fond du Lac, WI

7d•Hybrid

About The Position

The Assistant Labor Coordinator is responsible for a variety of administrative duties, including managing employee records, coordinating pre-employment, on-the-job safety requirements, tracking terminations, and administering union wage rates. This role ensures accuracy in the entry and maintenance of the scheduling software application while also managing the initiation of required onboarding and offboarding paperwork. Responsibilities include the entry and maintenance of employee certifications, tracking expirations and renewals, overseeing continuing education requirements, and providing detailed reports to trade bureaus. Acting as the primary point of contact for unions, the position addresses inquiries and manages union-related matters for their members. Additionally, the role administers the target money process, which involves submitting necessary information and documentation and collecting target funds. It requires processing and preparing professional, error-free paperwork and correspondence, including weekly and monthly HR reports. Providing exceptional customer service to employees and managers seeking labor coordination information or assistance is a key aspect of the position.

Requirements

Associate/Bachelor’s Degree or combination of education and experience
Excellent communication skills
Collaborative mindset
High level of detail orientation
Organizational skills
Ability to thrive in a fast-paced work environment with multiple projects going on simultaneously

Nice To Haves

Prior Labor Coordination experience
Experience with labor/union agreements in the construction industry

Responsibilities

Manage employee records
Coordinate pre-employment and on-the-job safety requirements
Track terminations
Administer union wage rates
Ensure accuracy in the entry and maintenance of the scheduling software application
Manage the initiation of required onboarding and offboarding paperwork
Enter and maintain employee certifications, tracking expirations and renewals
Oversee continuing education requirements
Provide detailed reports to trade bureaus
Act as the primary point of contact for unions, addressing inquiries and managing union-related matters
Administer the target money process, including submitting information and documentation and collecting target funds
Process and prepare professional, error-free paperwork and correspondence, including weekly and monthly HR reports
Provide exceptional customer service to employees and managers seeking labor coordination information or assistance