Assistant IT Business Manager

CEI Services • Fargo, ND

8d • $70,000 - $85,000 • Hybrid

About The Position

Responsible for supporting the IT Business Manager in performing various IT financial and procurement, administrative duties related to the organization's hardware, software, and service contracts. This position will also ensure compliance with purchasing procedures and standards. This position is hybrid in Fargo, with a remote option available for candidates located outside those areas.

Requirements

• Bachelor's degree in Accounting, Business Administration, Computer Science/Information Technology with a minor in accounting, or related field
• Two+ years of experience in IT Business Management including IT expense tracking, invoicing processing, procurement process, and budget management
• Experience using ERP or accounting management systems
• Knowledge of basic accounting principles, including accruals, reconciliations, accounts payable.
• Strong attention to detail with the ability to identify discrepancies and resolve issues
• Familiarity with month-end IT processing
• Proficiency with Microsoft Excel, including formulas, pivot table and financial analysis
• Ability to handle confidential financial and business information with professionalism and discretion.
• Excellent communication and interpersonal skills, with the ability to build strong relationships with internal customers and external vendors
• Strong analytical and problem-solving skills, with the ability to think creatively and analytically to resolve complex issues

Responsibilities

• Perform end-of-month IT financial processes including coding intercompany expenses, posting monthly expenditures, preparing financial accrual listing, and reconciling to the IT general ledger accounts
• Prepare Purchase Orders and Asset Requests to get proper approval for IT software and hardware expenses while maintaining compliance with company financial policies and audit requirements
• Track and monitor IT Department expenses and maintain accurate record of allocation to subsidiaries
• Process vendor invoices by verifying charges are against contracts and approved expenditures
• Develop and maintain relationships with external vendors and service providers to ensure high-quality service delivery
• Gather information from vendors to assist with vendor setup in the accounting system
• Assist with IT budget preparations including data entry into spreadsheets or ERP system from Forecast meetings with leaders and making monthly changes to Forecasts based on actuals
• Assist with tracking and procuring IT hardware and software while complying with company financial, legal, security and procurement requirements
• Assist with ensuring compliance with software license agreements
• Provide financial support and expertise to Information Systems (IS) and IT staff as needed
• Assist with review and execution of master service agreements, software license agreements and statements of work
• Assist with the development and implementation of IT policies and procedures related to requesting services from CE&I Information Services (IS) team and how the IS staff processes those service requests
• Assist with conducting regular assessments of IT operations and make recommendations for improvements to increase efficiency, productivity, and cost-effectiveness

Benefits

• Compensation $70–$85k / year, commensurate with experience
• Competitive pay with ongoing performance review and merit increase
• 401(k) with company match
• Employee Stock Purchase Plan (ESPP)
• Flexible spending account (Healthcare & Dependent care)
• Medical, Dental, and Vision insurance (plan choice) - coverage for spouse, domestic partner, and children
• Diabetes Management
• Telehealth Coverage
• Prescription Drug Plan
• Pet Insurance
• Weight Management Drug Discount
• Discounted National Gym Membership Network
• Employee Assistance Program
• Paid Time Off
• Paid Holidays
• Bereavement Leave
• Military Leave, including Benefits Continuation
• Short and long-term disability
• life insurance
• accidental death & dismemberment
• Voluntary life insurance, accident, critical illness, hospital indemnity coverage
• Emergency Travel Assistance Program
• Group legal plan

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level