Assistant Insurance Administrator

ACCO Engineered Systems•Pasadena, TX

1d•Onsite

About The Position

Under the direction of the Director of Risk Management and the Insurance Manager, this position is responsible for assisting the Insurance Team with insurance certificate processing as it relates to the business’s insurance programs and processing Contractor/Owner Controlled Insurance Program (CIP) related activities. This role involves reviewing and analyzing contracts for insurance and CIP requirements, coordinating the ordering of certificates of insurance, managing enrollment into CIP portals, and acting as a liaison between various departments and external parties. The position also requires generating reports and assisting with special projects.

Requirements

Extensive computer knowledge: Excel - Capable of using Macros, databases, graphs, reports, forms, formulas and functions.
Word - Capable of creating new documents, letters, etc.
Internet - Provide detailed data searches and online applications.
Able to edit text: Adobe and Foxit friendly, ensure data accuracy (98% accuracy required in all work products).
Excellent written, verbal, and interpersonal communication skills.
Attention to detail and ability to organize data.
Able to negotiate and resolve conflicts.
Able to work in a deadline driven / high demand work environment while maintaining professional behavior.
1+ years of insurance and/or CIP experience.
High school diploma or equivalent with relevant experience.

Nice To Haves

Bachelor’s degree in a related field.
Experience in the construction industry or administrative experience in the construction industry strongly preferred.

Responsibilities

Review and analyze contracts for insurance and CIP requirements.
Provide insurance information to various departments when requested.
Coordinate the ordering of certificates of insurance for our customers through ACCO's broker.
Manage enrollment of ACCO projects into various CIP portals, ensuring data accuracy across systems, and meticulously maintaining the Smartsheet log used by multiple departments for reporting and tracking.
Act as liaison between customers, project management, and other ACCO departments to coordinate insurance-related requirements, communicate policy changes and address coverage inquiries.
Generate, analyze, and distribute ad hoc reports using Smartsheet and Microsoft Office software to provide timely data and insights to the Risk Manager and Insurance Team.
Special projects as required and other duties as assigned by manager.