Assistant Industrial Property Manager

NorthPoint Development•Cincinnati, OH

9h•Hybrid

About The Position

NorthPoint is a real estate developer seeking an Assistant Industrial Property Manager to join their growing team. The company emphasizes an entrepreneurial spirit, team member empowerment, collaboration, and mentorship. They offer an inclusive environment and core values that guide business decisions. The Assistant Property Manager will support Property Managers with administrative and operational tasks for a portfolio of industrial properties, including work order management, invoice coding, and file organization. The ideal candidate is adaptable, can shift focus quickly, and possesses strong self-starting initiative.

Requirements

2+ years of administrative support experience
Strong working knowledge of MS Word, Outlook, Excel, PowerPoint, and SharePoint
Comfortable with invoice coding, basic financial review, and detailed recordkeeping.
Excellent written and verbal communication skills.
Highly organized, with the ability to prioritize, multi-task, and manage competing deadlines.
Dependable, flexible, proactive, and able to maintain confidentiality
Occasional site visits required.

Nice To Haves

Property management experience
Real estate experience
Construction experience
Quick to learn new systems such as Yardi and monday.com

Responsibilities

Assist the Property Managers with all administrative matters.
Assist with drafting correspondence, notices, and reports.
Assist with organizing, assigning, and managing work orders across the portfolio.
Assist with dispatching to vendors or maintenance staff and monitor through completion.
Follow up with tenants and vendors to confirm resolution.
Support 24-hour emergency coverage protocols.
Prepare tenant welcome packets for new tenants.
Assist with proactive communication regarding maintenance, notices, and property updates.
Code property-related invoices and verify accuracy against budget, work orders or service contracts, and tenant chargebacks.
Code tenant chargebacks, including tracking engineer labor costs.
Assist with vendor and property-related questions.
Assist in setting up vendors and maintaining insurance compliance.
Assist with CAM reconciliations, CAM estimates, and budget preparation.
Support Property Managers with reporting, variance analysis, and accruals.
Assist with organizing and maintaining SharePoint files with consistent folder structures and naming conventions.
Maintain tenant lease files, records, and correspondence.
Monitor key lease dates, critical dates, and tenant/vendor Certificates of Insurance.
Visit properties on site as needed to support Property Managers or meet with vendors.
Assist with signage, tenant identification, and property materials.
Become proficient with Yardi and monday.com.
Enter property information and track projects, key dates, COIs, and workflows.