Assistant III, Administrative - Community Education & Lifelong Learning

Austin Community College•Northridge, OH

3d•$47,840 - $50,188•Onsite

About The Position

This position provides clerical and administrative support for the Community Education & Lifelong Learning Department. The role involves performing administrative duties to support faculty, staff, and student efforts, including managing correspondence, processing communications, handling mail, answering phones and emails, arranging conference calls, and maintaining the supervisor's schedule. The assistant will also communicate program information, assist students, and perform general clerical duties such as ordering supplies, maintaining files, and duplicating documents. Data gathering, compilation, and entry are key, along with producing reports and maintaining tracking systems. There may be opportunities to design and produce informational materials, update webpages, or manage social media. The role requires responding to inquiries, accessing information, and collaborating with staff to resolve issues for students, employees, and the public. Maintaining schedules, calendars, and appointments, including departmental meetings and events, is also part of the responsibilities. Budgetary tasks may include inputting figures, preparing requisitions, tracking expenditures, taking payments, and assisting with procurement. The position may also serve as a technical resource for office equipment and computer hardware/software, and may be assigned special projects.

Requirements

Two years related work experience.
High school diploma or educational equivalent.

Nice To Haves

Familiarity with serving multicultural populations.
Bilingual - Spanish/English

Responsibilities

Performs administrative duties for a department in support of faculty, staff, and/or student efforts, including examining and answering correspondence, processing and prioritizing office communications, processing mail, answering the telephone and email, arranging conference calls, and maintaining or coordinating the supervisor's schedule.
Communicates program information and assists students.
Performs clerical duties including correspondence, ordering supplies and equipment, maintaining files, processing mail, and duplication.
Gathers, compiles, and enters data, producing routine and specialized reports and documents; maintains files, records, logs, and other tracking systems.
May design and produce handouts, fliers, newsletters, brochures, manuals or other documents; may maintain or update webpages or use social media.
Responds to and/or directs inquiries in person or on the telephone; accesses and works with other staff to assist in resolving issues from students, employees, and the public.
Maintains schedules, calendars, and appointments, which may include scheduling department meetings and events, issuing invitations, arranging for location and equipment, typing minutes, and preparing information packets.
Compiles and produces routine reports or documents.
May input budget figures, prepare requisitions, maintain budget sheets, log and track expenditures or take payments, or assist in departmental procurement processes.
May serve as a technical resource for computer hardware and software and other office equipment such as copiers and fax machines.
May be assigned responsibility for special projects such as scheduling rooms, compiling information packets, creating spreadsheets, charts, and graphs, and other projects.
May oversee the work flow of others, as appropriate.