Assistant General Manager

Seabreeze Management Company Inc•Corona, CA

1d•Onsite

About The Position

At Seabreeze Management Company, our motto is “People, Performance, Passion,” and we live that motto every day. By continually improving the service we offer our customers and providing our team with the resources they need, we have the power to create communities wherever we go. Through sound judgement and analytical decision-making, the Assistant General Manager acts as a compass of our motto and, under the guidance of the General Manager. The position is under the direct supervision on the General Manager. The Assistant General Manager has thorough knowledge of all governing documents, post orders, policies and procedures, property, and personnel. The Assistant General Manager supervises the physical maintenance of the main recreation areas and moves and inspects and reports the condition of the buildings and grounds to the General Manager. The Assistant General Manager Under the direction of the General Manager, plans and implements recreational activities, which include but are not limited to special events, adult education, and the scheduling of clubhouse facilities for recreational use. The Assistant General Manager will have significant contact with residents and vendors associated with Clubhouse Activities. Performs 24-hour on-call service as needed.

Requirements

Effectively coordinate multiple projects, use time management skills and exercise independent judgment.
Able to communicate effectively in written and verbal.
Strong internal/external customer relation skills required to communicate effectively with all levels of management, employees, homeowners, and other stakeholders.
Work with confidential/sensitive information and use diplomacy in communicating such information.
Effective project management and follow up skills.
Effectively and efficiently handle shifting priorities and deadlines.
Meet scheduling and attendance requirements per policy and the position.
Proficient in Microsoft Word, Excel, Outlook, and PowerPoint.
Professional image or business image per policy, and personal etiquette.
Organizational, planning, project management, time management, and problem-solving skills
Knowledge of janitorial, basic maintenance and security procedures
Knowledge of proper handling of asbestos-containing materials
Knowledge of OSHA guidelines in the performance of duties
Working knowledge of payroll processing
Facilities management skills
Physically able to perform position responsibilities
Basic mathematics skills
Valid Driver’s License and State mandated vehicle insurance.

Responsibilities

Executes plans, coordinates and directs social activities and provides general direction of Clubhouse associated operations.
Creates a monthly calendar of events to promote social and recreational interaction of the residents.
Maintains a master calendar for use of rooms in the Community Center Complex and works to make space available and coordinate the required set-up for Board of Directors and Board Committee meetings, either scheduled or unscheduled as well as other uses appropriate for the community.
Maintains liaison with the residents, guests, and General Manager.
Plans and implements Clubhouse activities and special events; sets up classes and workshops.
Provides independent judgement when supervising third party Janitorial and Security staff members to ensure sure all building policies and procedures are being adhered to and that staff are performing as directed.
Works with the Activities Committee Chairperson n implementing Clubhouse activities.
Serves as staff liaison for the associations various committees providing direction and approvals on projects and initiatives in accordance with policy.
Attends monthly Activities Committee meetings and meets frequently with the Activities Chairperson and designated Committee members on social functions.
Prepares requests for funds for events, social activities, and activity groups, together with any necessary or requested supporting documentation.
Administers, with oversight of the General Manager, the Clubhouse Activities Committee budget as approved by the Board of Directors.
Oversees all contractor/vendor work at Main Recreation Facilities.
Coordinates with Maintenance Supervisor for set-up requirements of maintenance personnel for major events in the Clubhouse.
Maintains the Bulletin Board, Clubhouse information center, and flyer rack(s) with current information at the Clubhouse and OCA Business Office.
Attends, upon request, Committee and special group meetings by invitation of the Chairperson to explain Clubhouse use procedures.
Coordinates social and recreational activities with all appropriate groups.
Maintains inventory of supplies and submits purchase order to restock at the Clubhouse.
Provides oversight for the Community Center Complex to include opening and securing the building, supervising its use and reporting any needs for care or maintenance to the Maintenance Supervisor.
Enforces all Clubhouse rules and regulations; recommends changes to rules and regulations when appropriate.
If directed by the General Manager, obtains necessary licenses from departments of the City, County and State.
Controls and maintains compliance with health, fire, and liquor regulations pertaining to all facilities.
Performs research and special projects at the direction of the General Manager.
Handles the preparation of the register banks for the Share and Wear facility every day, prepares bank deposits and makes bank deposits twice per week.
Balances the petty cash box once per week and provides the cash box balance to the General Manager.
Performs the petty cash box reimbursements requests bimonthly and makes change as needed for the petty cash box and Share and Wear master bank.
Responsible for gathering topics, researching and creating the monthly newsletter with articles / advertisements / updated information related to Activities.
Using management software, creates work orders for resident requests.
Follows up on originated orders.
Assists General Manager with special projects.
Supervises and schedules carpet cleaning.
Orders building supplies and maintains inventory controls.
Oversees independent vendors and contractors working in the Main Recreation Area.
Checks MRA on a daily basis to ensure compliance with building rules and regulations.
Performs 24-hour on-call service as needed.
Oversees physical maintenance of the MRA.
Other duties as assigned.