Assistant Front Office Manager

HEI Hotels & Resorts•West Hollywood, CA

3d•$75,000 - $80,000•Onsite

About The Position

The Assistant Front Office Manager assists the Front Office Manager in overseeing Front Office operations to achieve customer satisfaction, quality service, compliance with corporate and franchise policies and procedures, and financial goals. The role ensures that guest arrivals, departures, and other interactions are handled efficiently and in a friendly manner. It includes supporting staff management and development, monitoring systems and equipment, managing labor and expenses, coordinating with other departments, and helping maintain room inventory and revenue performance.

Requirements

At least 1 year of front desk experience.
High school diploma or equivalent.
Proficiency with a property management system (PMS) and computer literacy.
Advanced knowledge of the brand’s rewards program.
Ability to handle cash and credit transactions.
Maintain a professional appearance and manner.
Thorough knowledge of front office operations and individual job requirements.
Ability to deal effectively with internal and external customers, including using patience, tact, and diplomacy to defuse anger, collect accurate information, and resolve conflicts.
Ability to manage multiple tasks and maintain excellent organizational skills.
General knowledge of local attractions and transportation.
Ability to stand for 4 or more hours at a time, with or without reasonable accommodation.
Ability to observe and detect signs of emergency situations.
Ability to establish and maintain effective working relationships with associates and customers.
Ability to remain calm and alert during emergencies or periods of heavy hotel activity and serve as a role model for clerks and other associates.
Effective verbal and written communication skills.
Ability to adapt communication style for different audiences, including supervisors, coworkers, and the public.

Nice To Haves

Hotel experience preferred.

Responsibilities

Ensure efficient guest registration, checkout, guest service, and telephone service while applying brand standards.
Implement company and franchise programs.
Prepare forecasts and reports and assist in developing the Rooms Division budget.
Monitor and maintain front office systems and equipment for optimum performance.
Track guest satisfaction surveys and maximize use of the guest response tracking system.
Provide training for entry-level associates and supervisors.
Develop and implement expense-management controls.
Use labor-management tools to schedule staff and control labor costs.
Interview, hire, train, develop, and manage staff; resolve problems, provide open communication, recommend discipline or termination when appropriate, and ensure timely completion of performance appraisals.
Communicate clear direction to staff verbally and in writing.
Interact positively with customers and resolve problems to maintain customer satisfaction and service quality.
Ensure compliance with front office, guest service, and PBX procedures and policies, and consistently apply Front Office Quality Standards.
Coordinate with other hotel departments to improve communication and guest satisfaction.
Assist with daily maintenance of room inventory status to optimize revenue while meeting guest expectations.
Maintain front desk equipment and par stock of supplies.
Resolve customer complaints and monitor complaints, operational issues, business flow, and associate performance to anticipate problems and maintain customer satisfaction and quality.
Develop relationships with the sales team to discuss and implement strategies to improve occupancy and revenue.
Comply with attendance rules and maintain regular availability for work.
Perform other job-related duties as assigned.