Assistant Finance Director

CITY OF GEORGETOWN•Georgetown, KY

1d•$82,600 - $132,075•Onsite

About The Position

Under general direction, assists the Finance Director with planning, organizing, directing, coordinating, and evaluating all activities and functions related to the financial matters of the city. This role is generally responsible for the day-to-day management and upkeep of the General Ledger for all funds, reconciling bank statements and GL accounts monthly, opening new accounting periods, invoicing entities owing money to the city, posting payroll and CERS payments, posting deposits, and posting month- and quarter-end journal entries. The position also involves drafting formal procurement documents, posting them to the City website or online procurement program, preparing score sheets for RFP/RFQ evaluations, and maintaining formal procurement files. Additionally, the Assistant Finance Director enters requisitions for various city departments and projects, attends monthly Finance Committee meetings and other Council Committee meetings in the absence of the Finance Director, and assists with the preparation of the annual budget and audit documentation.

Requirements

Bachelor’s Degree in Accounting, Finance, or Business.
At least three years related work experience.
Ability to make decisions.
Ability to work as a team or independently.
Ability to maintain accurate records and filing systems.
Ability to make mathematical computations with speed and accuracy by hand or machine.
Ability to supervise the work of others that are assisting with job duties.
Ability to firmly, tactfully and courteously deal with the public in difficult situations.
Ability to establish and effective working relationships with city employees and vendors.
Mental alertness, attention to detail and accuracy are required.
Valid Kentucky driver’s license required.
Must maintain flexibility in daily operations.
Analysis based on precedent.
Must be able to operate a motor vehicle.
Must remain drug and alcohol free at all times when working for the City or engages in activities related to that work.

Nice To Haves

Additional college level coursework in a closely related field of study or specialized training (skill/trade) from an accredited educational institution may be substituted for required work experience.
Additional closely related work experience (including administrative/supervisory) may be substituted for educational training on a year-per-year basis.
CPA or CGFM preferred but not required.

Responsibilities

Generally responsible for the day-to-day management and upkeep of the General Ledger for all funds.
Reconciles bank statements and GL accounts (i.e. accounts receivable, cash, payroll liabilities, etc.) on a monthly basis.
Opens new accounting period each month.
Invoices all companies or governments owing monies to the city.
Posts bi-weekly payroll and monthly CERS payments to the General Ledger.
Post deposits to the General Ledger weekly.
Posts month- and quarter-end journal entries for accounts receivable/billing, allocation of personnel costs to special revenue funds, allocation of expenses to grant programs, investment account earnings, etc.
Drafts formal procurement documents (including formal quotes, ITB, RFP, and FRQ) at the request of Finance Director, Chief Administrative Officer, and Department Heads.
Posts formal procurement documents to the City website or online procurement program.
Prepares score sheet for evaluation of RFPs and RFQs.
Maintains formal procurement files including public procurement solicitations, scoring/evaluation documents, and vendor responses.
Enters requisitions for City Hall departments, large capital and grant projects, and as needed for other departments that may require occasional assistance entering requisitions.
Attends monthly Finance Committee meetings.
Attends other Council Committee meetings in the absence of the Finance Director.
Assists Finance Director with the preparation of the annual budget as needed.
Assists Finance Director with preparation of annual journal entries and documentation for the audit.