Assistant Facility Manager

Maersk • Charlotte, NC

1d • Onsite

About The Position

The Assistant Facility Manager provides operational and administrative support to the Corporate Real Estate (CRE) and Facilities Office Services team, helping ensure the Maersk office operates efficiently, safely, and in alignment with corporate standards. This role supports day‑to‑day facilities operations, vendor coordination, employee services, compliance tracking, and workplace initiatives while delivering a high‑quality, customer‑focused employee experience.

Requirements

• High school diploma or equivalent
• 1–3 years of experience in facilities, office services, corporate real estate, or administrative support
• Basic proficiency in Microsoft Office (Outlook, Excel, Word)

Nice To Haves

• Associate or bachelor’s degree in Facilities Management, Business, or related field preferred
• Experience in a corporate or multi‑site office environment
• Familiarity with work order systems
• Knowledge of vendor COI requirements and basic contract administration
• Exposure to safety, security, or compliance processes

Responsibilities

• Support daily facility operations for assigned corporate office locations
• Assist with service requests, work orders, and follow‑up to ensure timely resolution
• Conduct routine walkthroughs and report maintenance, safety, or cleanliness issues
• Support preventative maintenance programs and scheduled building services
• Assist with office moves, seating changes, and space setup as directed
• Coordinate with external vendors (janitorial, maintenance, security, HVAC, landscaping, Desktop Services) to support service delivery
• Track service requests and escalate issues as needed
• Support Contract Administration, including vendor onboarding, COI tracking and compliance documentation.
• Support contract administration and vendor performance tracking
• Assist with invoice processing, operating expense (OPEX) tracking and budget monitoring
• Maintain accurate facility records, logs, and documentation
• Support budget tracking and reporting for facilities‑related expenses
• Maintain accurate property records, logs, and documentation
• Support compliance with Maersk Health, Safety, Security, and Environmental standards
• Assist with safety inspections, corrective action tracking, and incident documentation
• Support emergency preparedness efforts, drills, and site communications
• Assist with secure handling of confidential documents and authorized document disposition processes
• Serve as a point of contact for employees regarding facility‑related questions and requests
• Support internal communications related to building operations, maintenance notices, and site updates
• Assist with workplace initiatives, events, and engagement activities coordinated by CRE or Facilities
• Promote a professional and well‑maintained workplace environment that reflects Maersk’s values.
• Identify opportunities to improve processes, service delivery, and workplace efficiency
• Identify opportunities for operational efficiencies, cost savings and service improvements
• Assist with audits, inspections, and special projects as assigned

Benefits

• Health Insurance
• Paid Time Off
• 401k Match

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED