Assistant Facilities Manager

Cushman & Wakefield•Plano, TX

12d•Hybrid

About The Position

Under the supervision of the Facilities Manager, the Assistant Facilities Manager supports the facilities organization at a specific location, set of buildings, or campus environment. The Assistant Facilities Manager is charged with supporting the day-to-day implementation of policies, procedures, programs and workplace services delivery that provides a well-managed and well-maintained building. Places an emphasis on a positive response to the concerns and needs of the tenants, environmental health and safety, and quality programs, in coordination with the client's goals and objectives.

Requirements

Associate’s degree in facilities management, building, or business or other related field required
A minimum of 3-5 years relevant experience, preferably in commercial or industrial real estate with facility management experience required
Experience in maintenance, construction, engineering and all facets of property operation and building management preferred
Certified Facility Manager (CFM), International Facilities Management Association (IFMA), Building Owners and Managers Association (BOMA) industry certifications recommended; other Engineering, Business or technical training or certifications a plus
Ability to read and understand construction specifications and blueprints
Proficient in understanding management agreements and contract language
Skilled in Building Management Systems maintenance and monitoring
Excellent computer and systems knowledge; Strong literacy in Microsoft Office Suite (MS Word, Excel, PowerPoint)
Strong discipline of financial management including financial tracking, budgeting and forecasting
Knowledge of Financial Systems (Yardi a plus)

Nice To Haves

Bachelor’s degree preferred
CMMS/Work Order Management experience is preferred

Responsibilities

Supervise daily maintenance, work orders, and vendor activity
Act as a visible campus presence, ensuring a white-glove hospitality experience
Support small projects, moves, and space refreshes
Monitor service quality, safety, and cleanliness standards
Assist with reporting, inspections, and cost control initiatives
Serve as first escalation point for operational issues
Ability to produce clear operational communications, reports, and PowerPoint presentations related to facilities operations, projects, and workplace initiatives.
Strong attention to detail and the ability to align messaging, visuals, and data for consistency, clarity, and impact.
Ensure the day-to-day operations of the campus, including janitorial, life-safety, engineering, site services, and general maintenance are implemented and carried out in a manner consistent with C&W policies and client directives.
Ensure all contracts are reviewed on a regular basis and are bid out as required and confirm invoices match contract pricing
Supervise maintenance programs relating to the interior and exterior conditions and appearance of the property
Respond promptly to requests for building maintenance, repairs, cleaning needs, etc. from building occupants and for the implementation of ongoing contract programs to address and resolve needs and problems
Compile information necessary to ensure all site-specific documentation and reports are completed accurately and on time, including (and as applicable): Property Information Book, Site Operating Manual, Emergency Procedures Manual, IIPP Manual, Local Code Compliance Log, ADA Compliance Log, OSHA Log, Safety Meeting Log, Elevator Logs, Janitorial Log, Purchase Order Log, Vendor Certificates of Insurance, As-built Drawings, IIPP Manual, Paid Invoices File, General Files, Contract Files, Annual Property Conditions and Year- end Performance Report and other reports and documentation as required
Supports preparation of the annual budget, financial reports (monthly and quarterly), contracts, expenditures and purchase orders related to the campus as directed
Monitor and ensure that vendors comply with insurance requirements
Perform/Inspect the facility, systems, rooms, common areas, etc. and report back any findings or issues voia the work order system