Assistant Facilites Manager

JLL • New York, NY

2d • Onsite

About The Position

The Assistant Facilities Manager supports the Senior Facilities Manager in delivering facilities operations at one or more Block sites. The position manages day-to-day service delivery, vendor coordination, and work order management. It may be configured as a multi-site, coordination-focused COE Platform role or as a Site-Specific role with a stronger on-site presence at one location. The Site-Specific variant serves as the primary on-site facilities contact and supervises MTS staff and janitorial vendors.

Requirements

• 3–5 years of facilities management experience.
• Proficiency with CMMS platforms.
• Strong organizational and communication skills.
• Ability to manage competing priorities across multiple stakeholders.
• Knowledge of building systems, EHS basics, and maintenance practices.
• Proficiency with Google Suite, Microsoft Suite, and Jira.
• Must be authorized to work in the United States without sponsorship; visa sponsorship is not provided.

Nice To Haves

• Corrigo experience.
• Bachelor’s degree in Facilities Management, Business, or a related field.
• FMP certification.

Responsibilities

• Manage work orders, preventive maintenance scheduling, and vendor coordination through Corrigo.
• Communicate and coordinate across service lines and with customers.
• Align with client culture and proactively anticipate client needs.
• Proactively manage maintenance schedules.
• Conduct or coordinate site inspections and follow up on corrective actions.
• Support vendor performance management, including service verification and invoice review.
• Respond to employee and client facility requests and escalate complex or urgent issues to the Senior Facilities Manager.
• Maintain accurate asset data, maintenance records, and compliance documentation.
• Support budget tracking and purchase order management.
• Assist with new site onboarding, space transitions, and facility audits.
• For the Site-Specific variant, serve as the primary on-site facilities contact and supervise MTS staff and janitorial vendors.
• Meet or exceed SLAs and drive vendor performance.

Benefits

• 401(k) plan with matching company contributions.
• Comprehensive medical, dental, and vision care.
• Paid parental leave at 100% of salary.
• Paid time off and company holidays.
• Early access to earned wages through Daily Pay.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed