Assistant Facilities Manager - Recreation Services

City of Boca Raton • Boca Raton, FL

5d

About The Position

The Assistant Facilities Manager performs technical and administrative work within Recreation Services, coordinating maintenance, repairs, operational readiness, facility condition, and facility-related projects across the City’s parks, recreation centers, and facilities used for aquatics, athletics, tennis and racquet sports, golf, and other recreational programs. The position serves as Recreation Services’ primary facilities-management liaison to the City’s centralized Facilities Maintenance function and helps ensure facilities are safe, functional, well-maintained, customer-ready, and aligned with City standards.

Reporting to the Recreation Services Superintendent, the role works under limited supervision. It coordinates routine and preventive maintenance, assesses facility conditions, prioritizes repairs, develops project scopes and cost estimates, coordinates contractors and internal resources, and monitors facility work. The position supervises subordinate technical personnel and/or assigned facility maintenance staff and contractors, as applicable. It also supports facility-related budgeting, project planning, and emergency response.

Requirements

• Education and experience equivalent to graduation from an accredited college or university with major coursework in Facilities Management, Business Administration, Construction Technology, Construction Management, Building Inspection, Public Administration, or a closely related field.
• Four years of progressive experience in building construction, facilities maintenance, or facilities management.
• Possession of a valid State of Florida driver's license.
• Knowledge of building maintenance principles and practices, applicable building codes and regulations, building and mechanical equipment maintenance needs, hazards and safety precautions related to building remodeling and repair, computerized building management systems, computer-based maintenance management systems, and safety precautions.
• Intermediate proficiency with Microsoft Office Suite products, including Word, Excel, PowerPoint, and Outlook.
• Ability to produce professional written communications, including memos, notices, reports, manuals, and policies.
• Ability to communicate clearly and concisely, orally and in writing, with the public, City leadership, coworkers, and consultants, adapting communication style and format to the audience.
• Ability to maintain inventory control at minimum and maximum levels; establish effective working relationships; stay organized; manage time; handle a complex and diverse workload; manage multiple projects and deadlines; analyze complex problems; and develop, recommend, and implement actionable solutions.
• Successful completion of post-offer, pre-employment screening: FDLE/CJIS Criminal History Record Check, employment verification, Motor Vehicle Report check, certification/license verification, drug and alcohol screening, and physical.

Nice To Haves

• Certification in Facilities Management.
• Project management experience.
• Supervisory experience.

Responsibilities

• Plan, coordinate, and assign maintenance and facility-support activities for Recreation Services facilities, ensuring work is completed safely, on time, and within budget.
• Maintain knowledge of the Recreation Services facility portfolio and conduct regular condition assessments to identify deficiencies, deferred maintenance, safety concerns, and improvement needs.
• Establish preventive maintenance priorities and coordinate work to minimize disruption to programs, events, rentals, and public use.
• Determine repair needs, obtain cost estimates, and recommend repair, replacement, maintenance, or capital improvement strategies.
• Develop and maintain a prioritized facilities maintenance and improvement plan based on condition, lifecycle, operational needs, safety, regulatory requirements, usage, and available funding.
• Assist Recreation Services leadership with financial forecasting and annual budgeting for facility maintenance, repairs, replacements, and improvements.
• Develop and manage scopes, budgets, schedules, and operational plans for facility repairs, renovations, maintenance projects, and capital improvements.
• Coordinate facility projects with the City-wide Facilities Manager and other City departments, referring major building-system, structural, capital, and citywide projects to the City-wide Facilities Manager when appropriate.
• Supervise work-order projects, routine repairs, and smaller facility improvements, and coordinate contractors and service providers.
• Supervise assigned staff, including work assignments, training, performance management, scheduling, and employee development.
• Coordinate responses to facility operational issues, closures, and urgent maintenance needs, and communicate impacts and anticipated completion to Recreation Services leadership.
• Participate in emergency preparedness and response activities affecting Recreation Services facilities, including severe weather, hurricanes, flooding, utility interruptions, and facility damage.

Benefits

• Health insurance options, with the City contributing up to 100% of the cost for single coverage under most plans.
• 12 paid holidays, vacation leave, sick leave, and 3 floating holidays.
• Annual Continuous Service Benefit paid after 5 years of service.
• Flexible work schedule.
• Two pension/retirement options.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level