ASSISTANT FACILITIES MANAGER

Cook County•Chicago, IL

2d•Onsite

About The Position

Under the direction of the Facilities Manager, the Assistant Facilities Manager assists in recommending annual and long-range planning for maintenance operations, safety, and the overall quality of Forest Preserves of Cook County (FPCC) facilities. This position assists with overseeing the day-to-day operations and staff assigned to the Facilities division, helping to plan, direct, supervise, and evaluate the work and effectiveness of facilities maintenance operations.

Requirements

Must possess a bachelor's degree or higher from an accredited college or university in Facilities Management, Facilities Engineering, Business Management, Property Management or a substantially similar area AND at least 3 years of full-time work experience in general maintenance and repair such as carpentry, electrical, masonry, painting and plumbing work OR a high school diploma or GED AND at least 5 years of full-time work experience in general maintenance and repair such as carpentry, electrical, masonry, painting and plumbing work.
Must possess at least 3 years of full-time work experience in a supervisory capacity.
Must possess a valid Driver’s License.
Operational knowledge of heavy equipment e.g., backhoes, wheel loaders, forklifts, excavators, etc.
Experience interacting with contractors and labor unions.
Detailed knowledge of repair, maintenance, operational practices, and regulations related to FPCC facilities.
Strong computer skills including Microsoft Office (Word, Excel, and PowerPoint) Facilities Management systems, as well as other reporting and analytics tools.
Up-to-date knowledge of environmental, health, and safety laws and regulations.
Ability to assist directing a full range of maintenance operations on a variety of equipment and vehicles.
Ability to read and interpret blueprints and technical drawings.
Ability to assist with the prioritization, assignment, supervision, and evaluation of the work assigned to personnel to achieve goals and objectives.
Knowledge of disciplinary policies and procedures and the ability to assist with enforce when necessary.
Ability to maintain a high level of efficiency and morale while supervising and cooperating with employees.
Skill in communicating effectively and tactfully with others both verbally and in writing. Ability to explain services and operations or provide general directions and information to callers and visitors.
Ability to respond effectively during emergency situations.

Nice To Haves

Possession of at least 1 season of work experience with the FPCC; OR at least 1 season of work experience as a Conservation Corp Crew member; OR at least 1 season of work experience on property of FPCC with partners such as the Chicago Zoological Society, Chicago Botanic Garden, Greencorps Chicago; OR at least 1 season of work experience with other partners such as, Friends of the Forest Preserves or the Student Conservation Association.

Responsibilities

Assists with providing direct and indirect supervision over employees.
Assists in managing, supervising, and expediting the progress of skilled union trades personnel engaged in installation, maintenance, and repair of facilities throughout the FPCC.
Encourages and motivates employees supervised to perform at a consistently high level.
Monitors staff to ensure work log records are maintained manually and within the Computer Maintenance Management System (CMMS).
Receives reports from field personnel regarding breakdown, failure, or damage of facilities and assists in determining urgency and type of repair needed.
Meets and confers with District personnel, outside contractors, vendors, and various State and local agency representatives on department related matters.
Assists with staffing recommendations including hiring, performance evaluations, and disciplinary actions.
Helps ensure the maintenance, safety, and overall quality of FPCC facilities.
Assists in delegating work orders for HVAC, Electrical, Plumbing, Painting, Heavy Equipment and works with vendors on our fuel orders and fueling locations and fire protection systems throughout the District.
Assists with managing service contracts and vendors to ensure facility management needs are met.
Responds to facility and equipment alarms and system failures when necessary, regardless of time of day, day of the week, or inclement weather conditions.
Assists with supervising construction and rehabilitation of buildings, structures, equipment, and landscapes.
Helps manage inventory of equipment required for facility maintenance
Assists with reviewing documents and work orders to determine the most feasible repair or replacement options.
Supports oversight of fuel storage and dispensing systems and related software programs.
Supports compliance with green energy and environmental initiatives.
Assists with waste, pest control, and pollution abatement programs.
Supports special emphasis programs such as the Green Initiative Program, Recycling Program, and Hazardous Waste Materials Program.
Assists with recommending disposal of equipment through trade in or salvage.
Confers with utility companies regarding energy conservation measures when required.
Assists with coordinating Environmental Conservation, Safety, and Sign Programs.
Helps prepare budget estimates and scheduling standards for maintenance and repair work.
Assists with preparing Requests for Quotations (RFQ), Requests for Proposals (RFP), and Requests for Information (RFI).
Assists with preparing status reports of progress and targeted goals.
Participates in preventative maintenance planning and compliance monitoring.
Reviews work progress to evaluate timeliness, cost effectiveness, and quality.
Assists with estimating materials needed for repairs and facility rehabilitation.
Supports contract execution including budget monitoring and work schedule tracking.
Works with managers and contractors to ensure responsible implementation of workorders.