Assistant Facilities Maintenance Director G132

Columbus Consolidated Government•Facilities Maintenance, GA

About The Position

The Assistant Facilities Maintenance Director manages maintenance of City-owned facilities and directs the daily operations of maintenance supervisors, skilled trades personnel, and maintenance workers. The role oversees the department’s work order system, maintenance scheduling, preventive maintenance, repairs, emergency work, and facility improvement projects. It monitors productivity, work completion, backlogs, staffing, and departmental performance, and reports operational results and significant facility concerns to the Director of Facilities Maintenance. The position assists with budget development and expenditure monitoring; coordinates procurement of maintenance supplies, tools, and equipment; and supports specifications, scopes of work, bids, and contractor coordination for repairs, replacements, and renovation projects. It also coordinates facility service requirements with City departments, utility providers, vendors, and contractors, and plans maintenance support for special events. The employee ensures staff follow departmental policies, safety procedures, attendance requirements, and work order documentation standards. Work is typically performed in an office or outdoors, with possible exposure to noise, moving machinery, and cold or inclement weather. The work involves intermittent sitting, standing, stooping, and walking, occasional lifting of light objects and climbing ladders, and the other physical abilities listed in the posting.

Requirements

Bachelor’s degree in Engineering or a related field.
Three to five years of related experience, or experience sufficient to understand the department’s diverse objectives and functions and direct and coordinate its work.
Possession of, or ability to readily obtain, a valid Georgia driver’s license for the type of vehicle or equipment operated.
Knowledge of budget planning and implementation.
Knowledge of building codes.
Knowledge of electrical, plumbing, HVAC, and carpentry practices and procedures.
Knowledge of management and supervisory techniques.
Knowledge of office administration practices and procedures, including letter writing and standard office equipment.
Skill in using computers and various software programs.
Interpersonal skills.
Oral and written communication skills.
Ability to operate a motor vehicle.

Responsibilities

Direct and oversee the daily operations of maintenance supervisors, skilled trades personnel, and maintenance workers responsible for City-owned facilities.
Manage the department’s work order system, ensuring requests are reviewed, prioritized, assigned, tracked, and completed efficiently and on time.
Monitor daily assignments, employee productivity, and work order completion rates.
Meet with supervisors and staff to review outstanding work orders, set priorities, address backlogs, and establish completion timelines.
Hold supervisors accountable for personnel management, performance monitoring, accurate work order documentation, and timely maintenance work.
Review reports and performance indicators to identify overdue assignments, recurring problems, staffing needs, and efficiency improvements.
Oversee scheduling and coordination of preventive maintenance, routine repairs, emergency maintenance, and facility improvement projects.
Inspect completed maintenance work for quality, standards compliance, and satisfactory completion.
Coordinate with City departments to address maintenance concerns, establish priorities, provide project updates, and resolve facility issues.
Assist the Director in developing the annual Facilities Maintenance budget and monitor expenditures, labor costs, materials, and operating expenses.
Coordinate purchasing of maintenance materials, supplies, tools, and equipment.
Assist in developing specifications and scopes of work for facility repairs, roofing, equipment replacement, small construction projects, and renovations.
Review contractor proposals and bids, participate in pre-bid meetings, and coordinate contractor activities under City purchasing policies.
Coordinate with utility providers, vendors, and contractors on facility electrical, plumbing, natural gas, water, communications, and other service requirements.
Coordinate maintenance support for special events, including temporary electrical and plumbing requirements.
Evaluate staffing levels, employee performance, training needs, and workload distribution.
Ensure maintenance personnel comply with departmental policies, safety procedures, attendance requirements, and work order documentation standards.
Prepare regular operational reports for the Director of Facilities Maintenance.
Perform other related duties as assigned by the Director of Facilities Maintenance.