Assistant, Executive

Houston Community College • Houston, TX

10d • Onsite

About The Position

Provide principal support in an office by carrying out office procedures independently. Handle a variety of situations and problems with little or no supervision. Maintain a high level of office decorum and is thoroughly familiar with established protocol.

Requirements

• Associate’s degree required
• 5 years experience progressive secretarial experience required
• Valid Texas Driver License
• MS Office Programs
• Information Management Systems
• Organizational & communication skills
• Serving customers
• Delivering high quality work
• Communicating effectively
• Using creative problem solving
• Prioritizing effectively
• Using technology effectively
• Being resourceful
• Remain in a stationary position during shift
• Move items weighing up to 25 pounds
• Position self to operate job equipment
• Apply established protocols in a timely manner
• Access, input and retrieve information from technology devices
• Communicate with others to accomplish job requirements

Nice To Haves

• 4 years directly related work experience may be considered in lieu of required degree

Responsibilities

• Establish priorities for supervisor’s assignments.
• Ensure that office runs smoothly in absence of supervisor.
• Handle highly confidential information, both written and verbal.
• Keep travel and expense records for supervisor.
• Type correspondence and other documents from notes, copies, and rough drafts.
• Answer and screen telephone calls, handling multiple lines and relay messages.
• Compose and follow up on supervisor’s correspondence and other paperwork.
• Handle multiple budgets; place purchase orders and track them through to delivery.
• Operate office equipment, track equipment problems and repairs of equipment, and follow through to ensure that proper action is taken.
• Schedule and confirm appointments for supervisor.
• Compile data on enrollment.
• Coordinate arrangements for meetings, conferences, and travel.
• Prepare payroll.
• Perform other duties, tasks and assignments as required.

Benefits

• Promotes opportunities for their professional growth and development
• Provides a positive working and learning environment that encourages involvement, innovation, and creativity

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree