Assistant Event Planner

D AMICO HOSPITALITY•Minneapolis, MN

11h

About The Position

The Assistant Event Planner is responsible for enhancing the effectiveness of the Catering Sales Department by providing customer service and planning support to Event Planners. This position involves collaborating closely with Event Planners, clients, vendors, and various departments within the company to streamline the sales of all D’Amico Hospitality products, services, and catering venues. The Assistant Event Planner must be a highly proactive and engaged professional with exceptional written and verbal communication abilities. As a point of contact for clients, this role represents the Company and must embody a demeanor that enhances the Company’s reputation and fosters client relations.

Requirements

Must be able to speak clearly and listen attentively to all staff and clients by phone and in person; most of whom speak English.
Must be able to read and write to facilitate the communication process.
Must have manual finger dexterity and be computer literate.
Must be able to remain stationary for long periods of time, up to at least eight hours in length.
Must be able to bend, lift, and carry items weighing up to 50 pounds on an occasional basis.
Must be able to drive to facility tours, off-premise event site visits, and attend meetings (networking events, sales meetings, etc.) at various locations.
Must have the ability to consistently arrive at work for all scheduled shifts as assigned.
Must demonstrate computer literacy, including proficiency in managing email communications and using software such as Excel for data management and analysis.

Responsibilities

Handle incoming calls and emails from prospective and current clients as assigned, working under the guidance of assigned Event Planner(s).
Assist with updating and maintaining all relevant paperwork, including contracts, event orders, and floor plans.
Collaborate with vendors, catering staff, and internal departments to ensure all event details—such as timing, setup, and special requests—are seamlessly planned, documented, and executed.
Create and source specialty signage, rental equipment, wares, and other event-day collateral as needed.
Attend production meetings, sales meetings, networking events, and client meetings as requested.
Serve as backup for sales staff when Event Planners are unavailable, handling tours, meetings, and paperwork updates as directed.
Provide backup support for the front desk, sales administrative assistant, and general office facility functions as needed.
Provide on-site support for events as required.
Perform additional duties as assigned in a prompt, courteous, and professional manner.