Assistant Event Coordinator

Arizona State University•Tempe, AZ

42d•$21 - $21•Onsite

About The Position

The Arts Programming Assistant 1 Non-Exempt role is a PRN (as needed) position within Arts Programming. The primary responsibility is to assist with the facilitation of operations before, during, and after events, responding to emergencies and problems to ensure assigned aspects of events are implemented and controlled according to approved plans. This includes tasks such as setting up tables, chairs, and signage, monitoring guests, assisting facility users with technical and security needs, and resolving issues. The role also involves performing event prep work and tear down, communicating with facility users and vendors, filling out event incident reports, and maintaining records of event activities. The Assistant Event Coordinator will coordinate duties with other staff for efficiency and compliance, drive university vehicles, and submit timesheets. A significant aspect of the role involves working outdoors in various temperatures and conditions, navigating large venues like stadiums and arenas, and being able to walk and use stairs. Other duties and projects may be assigned.

Requirements

High School Diploma; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.
Possess a Class D driver license upon employment.
Drive on university business.

Nice To Haves

Skill in facilitating events.
Skill in public relations and handling complaints.
Knowledge of scheduling; event operations; and administration assistant tasks.
Evidence of effective communication skills.
Experience using all Microsoft applications to create and maintain files.
Ability to work flexible hours for events scheduled on evenings and weekends.

Responsibilities

Work pre, post and during events to assist with the facilitation of operations and respond to emergencies, problems, etc.; ensures assigned aspects of events are implemented and controlled according to approved plans.
Setting up tables and chairs, setting up wayfinding signage and client event equipment, monitoring guests and clients at events.
Assist users of facilities by providing requirements in regard to technical, security and/or other event related needs; assist in problem resolution and answer questions; refer to appropriate department when unable to respond.
Perform event prep work and tear down by communicating with facility users and vendors.
Fill out event incident reports and submit to ASU email.
Create, file and maintain records on event activities, their progress, or status.
Coordinate duties of assigned areas with activities of other staff to ensure optimum efficiency and compliance with appropriate procedures and specifications.
Drive 365CU and Cultural Affairs motor vehicles and golf cart on ASU premises.
Fill out and submit timesheets in an orderly fashion after shift completion.
Work outside in all temperatures and conditions and be able to walk and navigate the stairs and large footprint of the stadium, arena, and the arboretum.
Other duties and projects as assigned.