Assistant-Education Sponsor

Baylor St. Luke's Medical Center•Houston, TX

3d•$21 - $30

About The Position

The Assistant-Education Sponsor coordinates training program support, staff and trainee credentialing, and general administrative functions for the division. The role supports the Program Director and Division Chief, coordinates fellow recruitment and interviews, maintains program records and schedules, and assists with trainee orientation, conferences, and accreditation activities. The position also completes credentialing and administrative work for anesthesiologists, maintains CME records and call schedules, and handles communications and physician documentation.

Requirements

Bachelor’s degree upon hire, or three years of relevant experience in lieu of a bachelor’s degree.

Responsibilities

Maintain the Program Director’s calendar and schedule and coordinate meetings.
Coordinate fellow recruitment and ongoing follow-up.
Arrange fellow interviews and assist during interview days.
Update the ACGME ADS System and National GME Census (Fellow Yearly Survey), manage data, and track reports.
Coordinate the ACGME continuing accreditation site visit process and Baylor GME internal review process.
Maintain the monthly resident and fellow rotation list.
Ensure trainee credentialing with the Texas State Board of Medical Examiners.
Coordinate resident and fellow conferences.
Conduct trainee orientation and serve as a point of contact for trainees.
Obtain initial paperwork for divisional files and BCM Graduate Medical Education.
Look up, print, distribute, and order journal articles from the TMC Library.
Maintain the monthly fellow photo roster.
Orient BCM medical students and distribute and collect evaluations.
Complete payer and institutional credentialing requirements for anesthesiologists.
Coordinate the THI Professional Staff Membership process.
Maintain the Division Chief’s calendar and schedule and coordinate meetings.
Work with physicians to compile, produce, and distribute monthly staff, resident, and fellow call schedules.
Maintain staff CME records.
Transcribe physician dictation, including letters, memos, service meeting minutes, and recommendations.
Answer and direct phone calls and handle other day-to-day requests.