Assistant Director-PARCS

City of Lancaster•Lancaster, CA

11d•$160,141 - $204,385•Onsite

About The Position

Responsible for planning, organizing, and leading multiple divisions within the PARCS (Parks, Arts, Recreation and Community Services) department. Responsible for the supervision of assigned staff members. The level is determined by scope of work, span of control, and impact to the organization.

Requirements

Bachelor’s degree from an accredited college or university with major course work in public or business administration or related field; Master’s degree preferred
Seven (7) years of experience with five (5) years of supervisory experience
Equivalent combination of education and work experience may be considered
Knowledge of goals, objectives, and trends in parks and facilities, recreation, community services, and cultural arts.
Knowledge of principles of public administration, personnel management, budgeting, and community engagement.
Attention to Detail – focusing on the details of work content, work steps, and final work products.
Communication – ability to effectively and tactfully communicate in both oral and written forms.
Self-Management – showing personal organization, self-discipline, and dependability.
Be ethical, self-motivated, creative, adaptable, organized, and comfortable working in a dynamic and team-oriented environment.
Relationship building – Establishing rapport and maintaining mutually productive relationships.
Problem Solving – Analytically and logically evaluating information
Learning Agility – Seeking learning opportunities and applying the lessons to work
Handling Stress – Maintaining emotional stability and self-control under pressure, challenge, or adversity
Professional Integrity & Ethics – Displaying honesty, adherence to principles, and personal accountability
Safety Focus – Showing Vigilance and care in identifying and addressing health risks and safety hazards
Customer Focus – Attending to the Needs and expectations of customers
Informing – Proactively obtaining and sharing information
Teamwork – Collaborating with others to achieve shared goals
Valuing Diversity – Appreciating the benefits of varied backgrounds and cultures in the workplace
Allocating Resources – Prioritizing the use of fiscal and material resources to maximize organizational effectiveness

Nice To Haves

Master’s degree

Responsibilities

Develops and oversees the planning, administration, and implementation of one or more of the following areas: Parks and Facilities Maintenance, Arts & Culture, Recreation, Special Events, Community Service, Sponsorships, and Marketing.
Plans, organizes, monitors, and directs the day-to-day division operations to ensure department-wide support and adherence to policies and procedures, to comply with laws and regulations, and to manage risk and mitigate liability; compiles division operations and/or project status reports.
Responds to and/or initiates action to resolve situations within the assigned scope of work while putting effectiveness, efficiency, and safety as top priority.
Oversees and ensures the preparation of clear and accurate reports, manuals, correspondence, policies, procedures, and other written materials relating to departmental and interdepartmental operations, systems, and procedures.
Oversees and ensures the accurate interpretation of rules, standards, and procedures.
Oversees and ensures the completion of accurate studies and research as needed; conducts effective public presentations.
Oversees and ensures the maintenance, development, and implementation of applicable administrative processes, procedures, programs, and activities.
Assists in budget development as a key contributor or responsible party and administers assigned budgets as required; prepares cost and fee estimates for budget recommendations; monitors and approves expenditures; develops sound fiscal strategies for the effective use of funds; ensures the use of funds in the manner prescribed by the funding source and that local, state, and federal guidelines and regulations are met.
Represents the City and Department effectively in contacts with elected and foreign officials, representatives of other agencies, and the public, occasionally in situations where relations may be difficult or strained.
Provides representation on various committees, commissions, boards, and before special interest groups; makes presentations and provides information regarding the Department's operations to the community and stakeholders; relates effectively with multiple and diverse constituencies; and effectively maintains and expands partnerships.
Brings organizations together to collaborate and share resources to deliver services to the community and stakeholders.
Provides leadership and directs staff to ensure a high-performance, customer service-oriented work environment that supports achieving City and department missions, goals, objectives, and service standards; oversees and manages division and department-wide personnel training.
Assists, as a key contributor and/or lead, in the development and implementation of goals, objectives, policies, and priorities within the department to assure maximum effectiveness and efficiency.
Analyzes, develops, and applies best practices and quality assurance processes to assigned areas of responsibility.
Ensures that best practices and quality assurance processes in the assigned areas of responsibility are utilized.
Guides the selection of staff; ensures the coordination of orientation, training, career development, and staff motivation activities.
Oversees and ensures compliance of the employee performance evaluation program and processes for the assigned division; establishes and communicates division(s) goals and performance expectations; monitors the department’s employee relations.
Evaluates employee performance to ensure a high quality of service; mentors and coaches personnel; identifies ways to motivate and recognize employees for outstanding performance; identifies and implements training and development opportunities for assigned staff; identifies and addresses employee conduct and performance concerns, in accordance with the City’s personnel rules and policies.
Ensures safe working conditions exist, and safe work practices are followed by staff.
Provides leadership that inspires and encourages employees to grow and excel, as well as ensures a fair and open work environment in accordance with the City's commitment to equal employment opportunity.