Assistant Director, Talent Acquisition, Development and Accountability (TADA)

The College of the Florida Keys•5901 College Road Key West, FL

1d•Onsite

About The Position

The Assistant Director, Talent Acquisition, Development and Accountability (TADA) assists the department in select aspects of employee recruitment and retention, compensation, benefits administration, staff development and training, employee relations, and compliance with federal and state legislation pertaining to human resource (HR) and personnel matters. Additionally, this position maintains select administrative responsibilities in support of institutional effectiveness. The position supports the management of the overall day-to-day administrative functions of the TADA Office. The Assistant Director reports to the Executive Director, TADA.

Requirements

Understanding of, and commitment to, Equal Access/Equal Opportunity.
Ability to communicate effectively, both verbally and in writing.
Knowledge of College mission, policies, procedures, and services.
Understanding of, and commitment to, Equal Access/Equal Opportunity.
Ability to use sound judgment and make decisions when applying college policy and procedures.
Ability to work calmly and efficiently under complex and stressful working conditions.
Ability to operate a computer including appropriate software (i.e., Office 365, Adobe, E-File etc.) as well as the College’s database (Banner).
A bachelor’s degree from an accredited institution in a related field.
Three (3) years progressively responsible experience in the areas of duties described above.
Experience in the postsecondary setting, preferred.
(A comparable amount of training, education, or experience can be substituted for the minimum qualifications.)

Nice To Haves

master’s degree preferred
Experience in the postsecondary setting, preferred.

Responsibilities

Maintains Banner (employees, jobs, and benefits) and Revver (general human resource/personnel document storage) databases.
Ensures compliance with recordkeeping requirements.
Performs records disposition as required and in accordance with College procedure.
Drafts exit packets for terminated employees including preparing vacation pay outs for review and all required retirement and/or COBRA paperwork for Director review.
Assists in recruiting efforts serving as an HR analyst in the online hiring platform for part-time personnel.
Serve as the secondary TADA liaison to the Business Office for payroll purposes.
Makes necessary changes to ensure smooth payroll.
Support TADA with annual fiscal year end roll process.
Responsible for employment verification/reference check for past/current/future employees as requested.
Assists TADA in the annual tracking, collection, and recording of annual Executive, Administrative, Professional, and Career Evaluations and personnel contracts.
Facilitates TADA reporting, including, Florida Department of Revenue New Hire and Termination reports, maintenance of employment demographic snapshot data, Department of Labor Statistics, Annual Sick Leave Pool, Annual Service Awards, Faculty Rank, Employee Contact Info, and other Banner processes.
Runs maintenance reports for the background check process and performs follow up with all employees to ensure compliance with institutional policy and procedure.
Reports non-compliance to Executive Director, TADA, as needed.
Supports the Executive Director, TADA in the development and assessment of the College’s Strategic Plan.
Assists the Manager, TADA (IE/HR) with administration of the student course evaluation process.
Supports the Executive Director, TADA through development, implementation, and analysis of online surveys utilizing the College’s electronic surveying software as they relate to employees (i.e., post-convocation survey, post-professional day survey, employee climate, etc.…).
Serves as training backup for the Manager, TADA (IE/HR) for use of online survey tools for collection of data, including, but not limited to, Regular and Substantive Change, Online Course Checklists, QEP assessments.
Assists in the preparation of the Annual Salary Schedule and Organizational Charts.
Maintains the Notice of Non-Discrimination, makes changes as required and ensure postings are current at the main campus and middle and upper keys centers.
Coordinates, collects, and analyzes institutional employment data, as needed.
Stays abreast of changes in human resources policies and procedures; maintain knowledge of current trends, events, and emerging issues; and identify information, programs, and resources useful to the Office of TADA.
Assists in processes as necessary, such as participation in hiring and onboarding of new employees and keeping up to date job descriptions.
Completes data entry processes related to the per term load letters, adjunct, overload, and independent study contracts.
Develops employee communications for employee announcements such as wellness events, training sessions, employee parties, etc.
Assists in College recruitment and retention efforts, as appropriate.
Required to attend Graduation/Commencement ceremonies.
Performs other related duties as assigned.