Assistant Director, Special Events

New York University • New York, NY

5d • $80,000 - $100,000 • Onsite

About The Position

Plan, develop, and manage all aspects of department special events, including NCAA post-season host events, programs, conferences, camps, clinics etc. Ensure logistics are prepared, including security arrangements, facility selection and reservation, menu planning, catering orders, preparation of briefings, seating arrangements, updating of RSVP lists, transportation arrangements, organization of event materials, and audio/visual equipment. Conceptualize themes, research requests, assess feasibility, make recommendations, and execute events. Ensure that events meet strategic goals of the department. Evaluate success of events and share that knowledge with members of the senior staff of the department.

Requirements

• Bachelor's Degree
• 5+ years experience
• 2+ years experience in intercollegiate and special event planning and implementing special events.
• Experience with event budgeting and staff management.
• Strong customer service skills
• Ability to solve problems in real time and juggle numerous demands in the moment.
• Highly creative with the ability to develop new ideas for clients that reinforce strategic priorities for the department.
• Excellent interpersonal, verbal and written communication skills.
• Demonstrated project management skills.
• Detail oriented.
• Experience with Google Suite.

Nice To Haves

• Master's Degree
• 7+ years of experience planning special events
• Experience with Event Management Systems (EMS) and ARMS Software.
• Consult with customers to determine objectives and requirements for events, such as meetings, conferences, and conventions.
• Manage services for events, such as accommodation and transportation for participants, facilities, catering, signage, displays, special needs requirements, printing and event security.
• Confer with staff at a chosen event site to manage details.

Responsibilities

• Plan, develop, and manage all aspects of department special events, including NCAA post-season host events, programs, conferences, camps, clinics etc.
• Ensure logistics are prepared, including security arrangements, facility selection and reservation, menu planning, catering orders, preparation of briefings, seating arrangements, updating of RSVP lists, transportation arrangements, organization of event materials, and audio/visual equipment.
• Conceptualize themes, research requests, assess feasibility, make recommendations, and execute events.
• Ensure that events meet strategic goals of the department.
• Evaluate success of events and share that knowledge with members of the senior staff of the department.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level