Assistant Director, Operations and Engagement

Texas A&M University System • Bryan, TX

1d • Onsite

About The Position

The Assistant Director, Operations and Engagement supports the Texas A&M Semiconductor Institute (TSI) by coordinating institute operations, stakeholder engagement activities, and high-impact events that advance strategic priorities. Reporting to the Director, Business Operations, this position helps develop and manage the internal processes, planning systems, and engagement infrastructure needed to support a growing institute. The role serves as a key coordinator across institute leadership, System Offices, members, external partners, and service providers, with responsibility for Leadership Council support, process development, event execution, and special initiatives.

Requirements

• Bachelor’s degree or equivalent combination of education and experience.
• Six years of related experience in operations, administration, stakeholder engagement, events, communications, program coordination, or a related field.
• Strong organizational and project coordination skills.
• Ability to build and improve processes in a growing or evolving environment.
• Ability to manage multiple priorities and deadlines with strong attention to detail.
• Strong written and verbal communication skills.
• Ability to work effectively with senior leaders, external stakeholders, and cross functional teams.
• Ability to handle sensitive information with discretion and professionalism.
• Working knowledge of standard office, spreadsheet, presentation, and project tracking tools.
• Occasional evening or event-related work may be required.
• Occasional lifting of light materials.
• Ability to multitask and work cooperatively with others.
• Security-sensitive position and is restricted to U.S. citizens and legal permanent residents only.

Nice To Haves

• Experience in higher education, research organizations, government contracting, or industry-academic partnerships.
• Familiarity with semiconductor, advanced manufacturing, or R&D environments.

Responsibilities

• Supports day-to-day coordination of institute operations through development and maintenance of workflows, calendars, trackers, templates, and other management tools.
• Assists in designing, documenting, and refining internal processes to improve efficiency, consistency, and operational visibility.
• Supports development and maintenance of standard operating procedures, intake mechanisms, planning resources, and related administrative tools.
• Coordinates timelines, deliverables, and follow-up across recurring institute activities and special initiatives.
• Helps identify process improvement opportunities and recommends practical solutions to strengthen institute operations.
• Manages coordination of TSI Leadership Council activities, including scheduling, agenda support, materials preparation, communications, meeting logistics, attendance tracking, and follow-up actions.
• Supports engagement with external stakeholders, including industry, academic, agency, philanthropic, and community partners, as assigned.
• Maintains stakeholder records, engagement trackers, and related planning materials to support coordinated relationship management.
• Helps ensure a high-quality stakeholder experience through organized communications, responsive follow-through, and well-executed engagements.
• Leads planning and execution support for institute events, meetings, visits, convenings, and related programs.
• Develops and maintains repeatable planning processes, checklists, and tools to support successful event execution.
• Coordinates with internal staff, vendors, venues, and external participants to manage event logistics and deliverables.
• Supports executive logistics and briefing preparation for high-visibility meetings and engagements.
• Provides operational support for selected budget, procurement, contracting, and administrative processes, as assigned.
• Assists with routing, tracking, and follow-up for approvals, requests, and related institute business processes.
• Coordinates with relevant offices across The Texas A&M University System, Texas A&M University, and other members, as appropriate, to support institute operations.
• Prepares briefing materials, status reports, summaries, and other planning documents for institute leadership.
• Supports special projects and other duties as assigned.

Benefits

• competitive health benefits
• paid vacation, sick leave, and holidays
• a defined benefit retirement plan to include an employer contribution through Teachers Retirement System of Texas (TRS)
• if applicable, a defined contribution retirement plan to include an employer contribution through an approved ORP vendor
• additional voluntary tax deferred annuity (TDA) options
• tuition assistance
• wellness programs to promote work/life balance

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level