Assistant Director of the Learning Center

SAINT PHILIP CHURCH•Franklin, TN

7d•Onsite

About The Position

The Assistant Director of the Learning Center is responsible for the mission, leadership and administration of the Learning Center, a Montessori-based homeschool hybrid ministry of Saint Philip Church serving pre-school through high school students. This role oversees the operational, financial, and administrative functions of the ministry and ensures that the programs run effectively, efficiently and provide a stable infrastructure for faculty, families, and students. The Assistant Director ensures that all education and formation efforts are faithful to the teachings of the Roman Catholic Church and are aligned with the parish mission to Know, Love and Serve God and Our Neighbor. As an employee of the Roman Catholic Church, this employee must publicly and privately uphold the teachings of the Roman Catholic Church, its faith and its values. Because of the employee’s association with the Roman Catholic Church, all writing for publication or distribution and all social media – personal or professional – must be consistent with Roman Catholic teachings and values.

Requirements

Seasoned expert in directing business operations with a mature leadership approach
Bachelors degree in business, administration or related field
At least seven years leadership experience, including at least three years in an educational or related environment
Demonstrated ability to build relationships with families and staff
Satisfactory completion of a criminal background check and the diocesan Safe Environment training
Occasional availability for evening and weekend work, and travel as required for conferences, professional development, diocesan meetings, etc.
Practicing Catholic in good standing preferred
Committed to maintaining confidentiality and professionalism when handling parish information and surrounding conversations, even when not specifically stated
Excellent verbal and written communication skills
Respect for and sensitivity to all cultural and ecumenical groups
Flexible and dependable, willing to adjust with grace to changing parish needs
Strong organizational and time management skills, including the ability to multi-task
Competent in the use of typical office software and machines
Ability to drive a car with a valid driver license

Responsibilities

Ensure academic excellence integrated with Catholic identity and formation
Ensure compliance with applicable educational standards and parish policies
Conduct annual strategic planning with the pastor and staff with specific annual goals and objectives that are integrated with Faith Formation and the overall parish
Manage day-to-day operations of the hybrid program (schedule, facilities, logistics)
Develop and implement policies and procedures
Ensure compliance with local regulations, diocesan guidelines, and safety standards
Responsible for implementing diocesan Safe Environment policies
Coordinate and schedule facility use with parish staff
Oversee with final decision authority the Program Academic Administrator in managing proper student behavior
Oversee registration and enrollment processes
Maintain attendance records and program documentation
Oversee budgeting, tuition collection, and financial reporting
Coordinate fundraising efforts and stewardship initiatives
Lead admissions, enrollment, and retention processes
Serve as primary point of contact for families regarding administrative matters
Coordinate onboarding for new families
Oversee hiring processes in collaboration with Human Resources and parish leadership
In collaboration with Human Resources, maintain Learning Center staff records, contracts, and HR compliance
Support faculty with administrative needs
Collaborate with Communications team to effectively foster parish participation and stewardship support through parish media channels
Ensure clear communication between leadership, staff, and families
Maintain calendars, newsletters, and official communications
Oversee the coordination of events, parent meetings, and program activities
Perform other duties as assigned.
All parish staff are expected to assist as needed for special efforts and events, often with simple tasks outside of normal job duties.