Assistant Director of Stewardship Communications
About The Position
The Assistant Director of Stewardship Communications supports Baylor University’s donor stewardship efforts by managing the donor acknowledgment process and executing standardized stewardship initiatives for designated donor groups. This role is responsible for ensuring timely, accurate, and thoughtful donor communications and stewardship messaging on behalf of university leadership and serves as a key operational partner to the Stewardship team. The position plays a central role in maintaining stewardship workflows and correspondence, while supporting stewardship activities that contribute to a consistent and meaningful donor experience.
Requirements
- A bachelor's degree
- Two years of relevant experience
- Applicants must be authorized to work full-time in the United States.
Nice To Haves
- Five years of relevant experience is preferred.
Responsibilities
- Lead and manage the donor acknowledgment process by researching, drafting, coordinating, and executing timely and accurate acknowledgment letters and notecards on behalf of the University President and Vice President of Advancement
- Draft and customize acknowledgment communications to reflect donor intent, giving context, and stewardship standards
- Research donor history and prior stewardship activity to ensure acknowledgments are personalized, appropriate, and accurate
- Coordinate routing, approvals, signatures, and mailing to meet established stewardship timelines
- Monitor completion and status of acknowledgments, ensuring quality control, consistency of tone, and adherence to best practices
- Execute standardized stewardship initiatives for designated donor groups
- Ensure timely execution of stewardship elements such as letters, emails, small gifts, or other recognition activities in alignment with established stewardship plans
- Partner with members of the Stewardship team and Development Officers to support consistent and appropriate stewardship for these donor groups
- Assist in maintaining accurate records of stewardship activity related to assigned donor populations
- Coordinate with Advancement Communications on gift announcements and donor-facing messaging
- Ensure alignment between acknowledgment communications and broader stewardship strategy
- Provide writing, editing, and messaging support for stewardship-related communications across the division
- Assist with stewardship events and related activities as needed, which may include preparation, coordination, and on-site support
- Provide logistical and administrative support for stewardship initiatives tied to donor milestones, institutional events, and recognition activities
- Support other stewardship-related projects and activities as assigned
- Collaborate with stewardship, donor relations and communications teams to support a cohesive and donor-centered stewardship experience
- Maintain regular communication with members of the Stewardship team to ensure alignment, responsiveness, and continuity of coverage
- Contribute to a culture of professionalism, service, and teamwork in support of Baylor University’s mission
- Perform all other duties as assigned to support Baylor’s mission
- Ability to comply with University policies
- Maintain regular and punctual attendance
Benefits
- medical, dental, and vision insurance
- generous time off
- tuition remission
- outstanding automatic retirement contributions
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Number of Employees
501-1,000 employees
