Assistant Director of Special Events, Athletics

Vanderbilt University•Nashville, TN

14h•Onsite

About The Position

The Assistant Director of Special Events on the Athletics development team is responsible for donor relations and engagement of the full range of donors (capital, major, planned giving, and annual donors) who are members of the National Commodore Club (NCC). This role assists in managing, planning, and execution of local and regional athletic donor events. As part of the larger Athletics Development team, this individual routinely works events and activities requiring weekend and evening hours as well as travel.

Requirements

Bachelor’s degree, or the equivalent, is necessary
One year of relevant experience is necessary
Superior verbal and written communication skills are required
Ability to exercise good judgment in the handling of confidential information
Ability to use current computer technology, such as Windows, Excel, Word, and Vanderbilt’s donor management system
The ideal candidate will be a highly motivated, professional team player with courteous interpersonal skills and an excellent customer service attitude
Candidate must also have the capacity to perform in an intellectually rigorous and complex academic environment
The ability to apply sound judgment in all situations is required, as are excellent organizational skills with a meticulous attention to detail
Ability to work independently, take initiative, manage multiple projects simultaneously, meet deadlines, and adapt to changing priorities are essential
Evening and weekend work is required. Travel as needed

Nice To Haves

Experience in working with alumni relations and/or stewardship is preferred
Knowledge of software programs applicable to development is desirable

Responsibilities

Assist in planning, managing, and coordination of all events hosted by the NCC
Support director in execution of events co-hosted by the Alumni Association and/or Athletics such as away game tailgates, postseason events, coaches’ caravans, tours of athletics facilities, etc.
Track and analyze event metrics, such as attendance, participant feedback, and expenses; monitors effectiveness and return of investment; track suggested event improvements for future implementation in recurring events.
Prepare all event-related materials, such as nametags, brochures, participant materials, etc.
Participate in event budget planning and development.
Monitor, verify and reconcile expenditure of funds.
Process invoices and bills; records transactions; prepare various reports.
Determine what donor relations and marketing efforts are needed for the events.
Provide on-site event support including after-hours and weekend events on campus and / or other venues as assigned
Assist with social media posting relating to donor events
Other duties as assigned