Assistant Dir. of Safety Operations & Emergency Management

Berkeley • Tampa, FL

16d • Onsite

About The Position

The Assistant Director of Safety Operations & Emergency Management supports the Director of Auxiliary Operations by leading the school's day-to-day safety training, emergency preparedness program, and security technology systems. This role owns the day-to-day execution of campus safety protocols, manages the contracted security provider and on-site deputies, and maintains the documentation and records that keep the school prepared. The Assistant Director of Safety Operations & Emergency Management also serves as one of the many primary points of contact for safety and security issues that arise outside normal business hours, including evenings, weekends, and during school events, and must be reachable and able to respond when needed.

Requirements

• Bachelor's degree or equivalent experience in safety management, emergency management, security operations, or a related field.
• 3–5 years of experience in safety/security operations, emergency management, or a comparable training/compliance role.
• Proficiency with enterprise VMS software (Milestone or equivalent) and mass-notification platforms (VOLO or equivalent).
• Demonstrated ability to design and deliver engaging training for varied audiences, PK–12.
• Strong written and verbal communication skills; able to produce clear, organized documentation and reports.
• Demonstrated ability to manage external vendors/contractors and coordinate effectively with law enforcement partners.
• Comfortable working cross-divisionally with Facilities, HR, and divisional leaders.
• Steady, even temperament when managing overlapping demands and unpredictable situations.
• Willing and able to serve as the on-call point of contact for safety/security issues during evenings, weekends, and school events.
• May require driving a school vehicle; valid driver's license and insurability required.

Responsibilities

• Develop and administer safety/security onboarding for new employees and manage the annual recertification process (ALICE, VOLO).
• Design and deliver readiness tabletop exercises for employees throughout the year.
• Schedule, run, and log all safety-related drills including, but not limited to: fire, modified lockdown, critical incident, and severe weather drills; document outcomes and track follow-up corrective actions.
• Track training/certification completion across departments and report gaps to administration.
• Break down complex safety protocols into clear, age-appropriate training for varied audiences (PK–12 faculty and staff).
• Maintain and routinely test the school's emergency communication systems.
• Maintain and help update the Crisis Management Manual.
• Serve as a key operational lead during drills and actual incidents, ensuring protocols are followed and capturing after-action items.
• Serve as internal system administrator for the Milestone video management system (hardware/software, camera health, footage export and delivery for legitimate school purposes).
• Maintain accurate documentation and chain-of-custody practices for footage requests.
• Manage the day-to-day relationship with the School’s contracted security provider: post coverage, scheduling, performance accountability, campus event security, and traffic/transportation flow.
• Serve as the school's primary point of contact for on-site Hillsborough County Sheriff's Office deputies — coordinating schedules, daily presence, and information-sharing on campus safety priorities.
• Support divisional leadership during campus safety inquiries by gathering relevant information (e.g., reviewing footage, compiling timelines) and routing matters to the appropriate administrator, security vendor, or law enforcement partner as needed.
• Monitor school safety compliance with applicable federal, state, and local regulations.
• Track changes in emergency management requirements and make recommendations to administration.
• Partner with Facilities Management, the Business Office, and the school's insurance partners on workplace safety and hazardous materials compliance.
• Prepare clear, well-organized reports for drills, incidents and budget purposes.
• Support the Director of Auxiliary Operations in managing the department's budget, including the security services contract and HCSO coverage agreement.
• Coordinate with Human Resources on safety-related personnel matters as needed.
• Other duties as assigned.

Benefits

• salary and full benefits
• The compensation package will be very competitive nationally and commensurate with experience, degree attainment, and the national independent school and college markets.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level