AD, Hospital Architectural Services

SBHU • East Setauket, NY

7d

About The Position

The Assistant Director of Hospital Architectural Services (HAS) is a senior project leader in Stony Brook University Hospital’s Facilities Planning Department. Reporting to the Director of Hospital Architectural Services and interacting directly with the Hospital Facilities Planning AVP, the Assistant Director provides leadership, technical expertise, and oversight across planning and design phases for hospital capital, rehabilitation, and renovation projects. The role ensures projects meet SUNY, SUCF, New York State, hospital, and other applicable regulatory requirements while supporting the institution’s strategic priorities, sustainability goals, and long-range facilities plans. The Assistant Director represents the Hospital in dealings with consultants, contractors, regulatory agencies, and campus stakeholders and is expected to exercise sound technical judgment and communicate effectively in a complex institutional environment.

The position assists the Department Director with direction, supervision, and management of architectural design and project management services. It prepares or oversees schematics, construction documents, specifications, design estimates, scopes, and biddable documents; coordinates architectural work with mechanical and electrical disciplines; manages consultant procurement and contracts; and coordinates with hospital and campus teams. The Assistant Director oversees design development and code compliance, supports planning and space allocation, performs value engineering as needed, and helps ensure projects meet schedule, budget, quality, functional, and contractual requirements. The role includes direct supervision of at least one construction-document production draftsperson or higher-level staff member, and assistance with supervision of HAS design and support staff and outside consultants.

The Assistant Director coordinates with clinical and hospital administration stakeholders, including physicians, clinical staff, department heads, and senior administrators. The role may advise hospital and campus committees and is responsible for understanding the scope of current and proposed HAS projects. In the Director’s absence, the Assistant Director performs the Director’s duties, manages and directs HAS staff, maintains work priorities, and may authorize required documentation, including permits and Certificate of Need documents. Other professional duties may include developing and maintaining the hospital capital facilities plan.

The role requires a bachelor’s degree in Architecture or Engineering, at least five years of experience designing and producing construction documents, including at least two years in a supervisory role, and familiarity with accessibility, building, healthcare-facility, and life-safety requirements. Professional licensure or certification such as PE or RA is required. A valid New York State driver’s license and transportation are also required. A master’s degree, sustainability knowledge, and commissioning or code-enforcement credentials are preferred. Degree verification documentation must be submitted with the application.

This position may be designated essential during institutional emergencies. It may require wearing respiratory protection, which may prohibit facial hair, and the employee must be able to climb a ladder for above-ceiling investigations. All hospital positions may be subject to changes in pass days and shifts as necessary. The position is in a smoke-free environment. Before starting, the selected candidate must complete a physical examination and medical clearance, an electronic reference check with at least three professional references, a four-panel drug screen, and required pre-employment regulatory screenings, and provide copies of required New York State licenses or certificates.

Requirements

• Bachelor’s degree in Architecture or Engineering.
• At least 5 years of experience in design and creation of construction documents for interior alterations and/or new freestanding construction.
• At least 2 years of supervisory experience within the required 5 years of experience.
• Intimate familiarity with the Americans with Disabilities Act requirements for facilities.
• Significant familiarity with New York State Building Codes, Facilities Guidelines Institute guidelines for hospital and ambulatory facilities, and NFPA 101 Life Safety Code applicable to healthcare environments.
• Solid skills in program development and project construction management.
• Strong communication, organizational, and problem-solving skills.
• Professional licensure or certification such as Professional Engineer (PE) or Registered Architect (RA).
• Valid New York State driver’s license and transportation.
• Ability to climb a ladder to conduct above-ceiling investigations.
• Submit degree verification, such as a diploma or official transcript, with the application.
• Provide copies of any required New York State licenses or certificates before the start date.
• Successfully complete a pre-employment physical examination and obtain medical clearance from Employee Health Services.
• Complete an electronic reference check with at least three professional references.
• Successfully complete a four-panel drug screen and meet regulatory requirements for pre-employment screenings.

Nice To Haves

• Master’s degree in Architecture or Engineering.
• Knowledge of sustainability practices, LEED, WELL, or other energy-efficient design.
• Experience mentoring or supervising Architectural and Engineering Project Coordinators and drafting staff.
• Professional licensure or certification such as Commissioning Agent and/or Code Enforcement Official.

Responsibilities

• Assist the Department Director in directing, supervising, and managing architectural design and project management services for hospital rehabilitation and renovation projects.
• Prepare design schematics, construction documents, specifications, and related materials, coordinating with in-house or external mechanical and electrical design disciplines.
• Supervise at least one construction-document production draftsperson or higher-level staff member and assist in supervising HAS design and support staff.
• Work with procurement to obtain professional services through RFPs and RFQs and manage the resulting contracts.
• Coordinate with Fire Safety, Environmental Health and Safety, the physical plant, hospital personnel, consultants, and contractors to deliver projects on schedule and within budget.
• Prioritize project scheduling in coordination with the Department Director and the AVP of Facilities Planning and Design.
• Work with hospital administration, physicians, clinical staff, and senior administrators on facility projects and regulatory requirements.
• Represent the department and Hospital in interactions with consultants, contractors, vendors, regulatory agencies, campus stakeholders, and hospital administration.
• Advise hospital and medical staff on design and redesign, project feasibility, cost estimates, and code compliance.
• Prepare and maintain functional space allocations and assist with facility and master planning.
• Work with construction project managers and estimators to develop project scopes and estimates, and perform value engineering when needed.
• Manage and oversee all phases of design development, including preliminary drawings and revisions to meet clinical and code-compliance needs.
• Review designs with code-compliance and fire-safety managers to ensure compliance with applicable codes, rules, and regulations.
• Develop or review biddable architectural and mechanical design documents, including drawings, specifications, and addenda, in accordance with applicable laws and guidelines.
• Complete pre-design and pre-construction risk assessments and Infection Control Risk Assessments as required by The Joint Commission.
• Assist with selection and supervision of engineering and architectural consultants, vendors, and contractors; coordinate outside design and engineering consultants.
• Ensure consultants and contractors meet quality, functional, contractual, and architectural standards.
• Survey the hospital environment to ensure construction complies with hospital regulations, Department of Health codes, The Joint Commission requirements, applicable building codes, and AIA guidance.
• Maintain contacts with government agencies, professional organizations, and other institutions to support planning activities.
• In the Director’s absence, manage and direct HAS staff, maintain departmental work priorities, perform Director-level duties, and authorize necessary documentation such as permits and Certificate of Need documents.
• Perform other professional duties as assigned, including developing and maintaining a capital facilities plan for the hospital.
• When required, remain at or report to the work location during an institutional emergency to support operations.

Benefits

• Comprehensive benefits, including generous leave and health insurance.
• Participation in the state pension system.
• Some positions may include annual supplemental pay, such as location pay for UUP full-time positions.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior