AD, Hospital Architectural Services

Stony Brook University • East Setauket, NY

8d

About The Position

The Assistant Director of Hospital Architectural Services (HAS) provides leadership, technical expertise, and project oversight across all phases of planning and design for Stony Brook University Hospital projects. Reporting to the Director of Hospital Architectural Services, this senior project leader ensures that projects meet SUNY, SUCF, and New York State regulatory requirements while advancing the hospital’s strategic priorities, sustainability goals, and long-range facilities plans. The role represents the Hospital in interactions with consultants, contractors, regulatory agencies, and campus stakeholders and works closely with the Hospital Facilities Planning AVP.

The Assistant Director supports the direction, supervision, and management of architectural design and project management services for hospital rehabilitation and renovation projects. Responsibilities span programming, design, resource coordination, code compliance, project scheduling, and capital facilities planning. The role may also serve as acting Director when the Director is absent, managing department staff and priorities and authorizing necessary documentation, including permits and Certificate of Need documents.

The position interacts with hospital administration, physicians, clinical staff, construction project managers, estimators, safety and facilities teams, outside consultants, contractors, vendors, and regulatory organizations. It requires technical judgment, strong communication and organizational skills, and the ability to manage complex projects in an institutional healthcare environment. The incumbent must be able to climb a ladder for above-ceiling investigations. The position may require respiratory protection, which may prohibit facial hair, and may be designated essential during institutional emergencies.

Requirements

• Bachelor’s degree in Architecture or Engineering.
• At least 5 years of experience designing and creating construction documents for interior alterations and/or new freestanding construction.
• At least 2 years of supervisory experience within the required 5 years of experience.
• Intimate familiarity with the Americans with Disabilities Act (ADA) for facilities.
• Significant familiarity with New York State Building Codes, Facilities Guidelines Institute (FGI) guidelines for hospital and ambulatory facilities, and NFPA 101 Life Safety Code as applicable to healthcare work.
• Solid skills in program development and project construction management.
• Strong communication, organizational, and problem-solving skills.
• Ability to climb a ladder to conduct above-ceiling investigations.
• Professional licensure or certification such as Professional Engineer (PE) or Registered Architect (RA).
• Valid New York State driver’s license and transportation.
• Provide degree verification, such as a diploma or official transcript, with the application.
• Include a resume or CV with the online application.
• Before starting, successfully complete a pre-employment physical examination and obtain medical clearance from Employee Health Services.
• Before starting, complete an electronic reference check with at least three professional references.
• Before starting, successfully complete a four-panel drug screen and meet regulatory requirements for pre-employment screenings.
• Provide copies of any required New York State licenses or certificates before starting.

Nice To Haves

• Master’s degree in Architecture or Engineering.
• Knowledge of sustainability practices, LEED, WELL, or other energy-efficient design.
• Experience mentoring or supervising Architectural and Engineering Project Coordinators and drafting staff.
• Certifications such as Commissioning Agent and/or Code Enforcement Official.

Responsibilities

• Assist the Department Director in directing, supervising, and managing architectural design and project management services for hospital rehabilitation and renovation projects.
• Prepare design schematics, construction documents, and related specifications, coordinating with mechanical and electrical design disciplines in-house or through outside consultants.
• Supervise at least one construction-document production draftsperson or higher-level staff member as a direct report.
• Work with procurement to obtain professional services through RFPs and RFQs and manage resulting contracts.
• Coordinate with Fire Safety, Environmental Health and Safety, the physical plant, the hospital community, and outside consultants and contractors to deliver projects on schedule and within budget.
• Prioritize and coordinate project schedules based on direction from the Department Director and AVP of Facilities Planning and Design.
• Interact with physicians, clinical staff, hospital executives, department heads, contractors, vendors, consultants, and regulatory agencies.
• Serve in an advisory capacity on hospital and campus committees as needed.
• Act as Director in the Director’s absence, managing and directing HAS staff, maintaining work priorities, and authorizing necessary documentation such as permits and Certificate of Need documents.
• Consult with facilities planning leadership, hospital administration, physicians, and clinical staff on strategic planning for hospital additions and renovations that improve patient-care quality and efficiency.
• Provide technical advice on design and redesign, project feasibility, cost estimates, and code compliance.
• Prepare and maintain functional space allocations and assist with facility and master planning.
• Work with construction project managers and estimators to develop project estimates and scopes, and perform value engineering when necessary.
• Manage and oversee design development, including preliminary drawings and revisions to meet clinical needs and code requirements.
• Review designs with code compliance and fire safety managers to ensure compliance with applicable codes, rules, and regulations.
• Develop or review biddable architectural and mechanical design documents, including drawings, specifications, and addenda, in accordance with applicable laws and guidelines.
• Complete pre-design and pre-construction risk assessments and infection control risk assessments as required by The Joint Commission.
• Assist in supervising HAS staff, including mechanical, electrical, and architectural designers, draftspersons, and support staff; coordinate outside design and engineering consultants.
• Assist in selecting and supervising engineering and architectural consultants, vendors, and contractors for hospital additions and renovations.
• Serve as liaison between the Hospital and contractors or consultants and ensure compliance with quality, functional, contractual, and architectural standards.
• Maintain a comprehensive understanding of current and proposed HAS project scopes and represent the department to Hospital Administration and Construction as needed.
• Survey the hospital environment to ensure construction complies with hospital regulations, Department of Health codes, The Joint Commission requirements, applicable building codes, and AIA guidance.
• Maintain contacts with government agencies, professional organizations, and other institutions to support planning activities.
• Perform other professional duties as assigned, including developing and maintaining a hospital capital facilities plan.

Benefits

• Comprehensive benefits, including generous leave and health insurance.
• Participation in the state pension system.
• Some positions may include annual supplemental pay, such as location pay for UUP full-time positions.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior