Assistant Director of Financial Services

City of Tamarac•City of Tamarac, FL

12d•Onsite

About The Position

Join the City of Tamarac's Financial Services team and play a key role in supporting the City's financial strength and long-term success. As Assistant Director, you'll lead critical financial functions, oversee talented staff, and help drive strategic initiatives under the direction of the Director of Financial Services. The Assistant Financial Services Director administers, plans, coordinates, and oversees the work plans, activities, and personnel engaged in the functional areas of Accounting and Financial Reporting, Customer Service and Utility Billing, and other assigned financial operations. Assists the Director of Financial Services in planning, directing, coordinating, and administering the City's comprehensive financial management operations, including Accounting and Financial Reporting, Management and Budget Services, Procurement and Contracts Management, and Customer Service and Utility Billing. Performs complex professional level activities involving financial reporting, accounts payable (AP), general ledger, revenue, payroll, treasury, investments, fixed assets, debt management, capital financing, grant administration, internal controls, and related financial operations. Prepares the Annual Comprehensive Financial Report (ACFR), directs the annual financial statement audit, and monitors departmental activities for compliance with local, state, and federal laws, standards, policies, regulations, and generally accepted accounting principles (GAAP). Position is primarily focused on managing, coaching, and developing other people. Position requires extensive depth of expertise and knowledge in specialized functions or business areas that can be used to implement policies and procedures as well as determining efficient and innovative ways to accomplish the organization’s business strategies.

Requirements

Bachelor’s degree in finance, accounting, business administration, public administration, or related field required
supplemented by eight (8) years of progressively responsible and broad experience in governmental finance, accounting, and reporting
including three (3) years in a supervisory or management role
demonstrated experience with governmental financial statement preparation and audit coordination
or an equivalent combination of education, certification, training, and/or experience.
Must possess and maintain a valid State of Florida Driver License and the ability to drive a city owned vehicle per established policies, procedures, and safety guidelines.
National Incident Management System (NIMS) training will be required (and sponsored) according to job duties and responsibilities.

Nice To Haves

Master’s degree in accounting, finance, business administration, public administration, or related field
four (4) years of experience in governmental financial management to include ACFR preparation, managing governmental audits, and two (2) years supervising municipal accounting or financial operations is highly desirable.
Designation as a Certified Public Accountant (CPA) is preferred.
Certified Government Financial Manager ( CGFM) by Association of Government Accountants (AGA) or Certified Public Finance Officer ( CPFO ) by Government Finance Officers Association (GFOA) or Certified Government Finance Officer (CGFO) by Florida Government Financial Officers Association (FGFOA).

Responsibilities

Directs, provides guidance to, and reviews the work of supervisory and non-supervisory personnel to accomplish operational plans and results.
Plans and oversees business area workflows and time utilization of staff; assigns and communicates daily activities and deadlines to staff.
Assesses, plans, and implements best practice standards and assures compliance with all regulatory and funding agencies; compiles and submits a variety of complex data, analyses, and reports.
Develops and implements internal controls, policies, and procedures for accounting activities, ensuring compliance to and monitoring of required local, state, and federal regulations, programs, and grants.
Implements the city’s fiscal policies; recommends, creates, and expands a comprehensive set of financial management policies and procedures in the areas of accounting, budget, debt, economic resources, operations, investments, procurement, and customer billing services.
Under the direction of the Director of Financial Services, plans, coordinates, and oversees assigned Financial Services divisions and programs, including Accounting and Financial Reporting, Management and Budget Services, Procurement and Contracts Management, and Customer Service and Utility Billing.
Develops, prepares, administers, and monitors the City's annual operating and capital budgets, including revenue forecasting, expenditure analysis, millage and special assessment analysis, Truth in Millage (TRIM) compliance, budget amendments, budget transfers, capital planning, and multi-year financial forecasting.
Develops long-range financial forecasts and financial scenario models to evaluate the fiscal impact of proposed programs, legislation, labor agreements, capital investments, revenue changes, economic conditions, and other policy initiatives, and provides recommendations to executive management based on the analysis.
Prepares and directs activities related to the preparation and submission of the Annual Comprehensive Financial Report (ACFR), State Annual Financial Report, Single Audit and Schedule of Expenditures of Federal Awards, and other required financial reports and filings; plans and oversees the annual City audit; coordinates the preparation of complete and accurate records, schedules, and analyses; and ensures compliance with applicable laws, regulations, accounting standards, and reporting requirements.
Coordinates responses to internal and external audit findings and recommendations; develops, implements, and monitors corrective action plans and ensures identified internal control deficiencies are appropriately remediated.
Assures accounting control over the City's enterprise financial systems and records including payroll, collections, disbursements, accounts receivable (AR), cash management, pension and other post-employment benefits, debt management, capital financing, grants, and fixed assets.
Provides leadership in evaluating, implementing, and enhancing the City's enterprise financial management systems and related technologies; identifies opportunities to automate financial processes, improve data analytics and reporting, strengthen system access controls and internal controls, and improve the efficiency and reliability of financial operations.
Coordinates with Information Technology on financial system security, continuity, backup, and disaster recovery procedures.
Oversees accounting and financial reporting related to the City's pension and other post-employment benefit programs, including coordination of actuarial information and implementation of applicable Governmental Accounting Standards Board (GASB) reporting requirements.
Directs the city’s treasury function; ensures reconciliation of all bank statements and investments are properly accounted for; develops and implements controls and methods for treasury activities; oversees financial services and evaluates cash flow and investment opportunities.
Oversees investment of City funds; determines appropriate investment instruments and maintains sufficient liquidity of funds; monitors financial markets to maximize investment earnings within the parameters of local and state regulations; participates in meetings with the Investment Advisory Committee.
Directs the forecasting and programming of revenues, expenditures, capital requirements, debt service, and other financial programs; ensures all debt is properly accounted for and that all compliance requirements are met.
Provides counsel and participates in capital financing programs for the development of financial plans, credit rating and bond insurer presentations, debt issuance, and continuing disclosure; selects, reviews, and consults with financial advisors, underwriters, investment bankers, bond counsel, and other finance-related firms.
Directs utility billing and customer service activities; ensures customers receive accurate and timely bills and quality responses to related concerns and inquiries; supports the administration of billing, collection, delinquency, and adjustment procedures in accordance with applicable policies and ordinances.
Analyzes utility revenue including short-term and long-range forecasts, rate structures, user and late fees, and fines and penalties; audits and supervises receipts, expenditures, capital acquisition and contributions, and adjustments to utility billings.
Administers grant reporting and disbursement activities; ensures grant funds are properly accounted for, adhere to all requirements of the award, and reports to grantors are submitted complete and per funder specifications.
Coordinates financial documentation, cost accounting, internal controls, and reimbursement activities associated with emergency and disaster events, including Federal Emergency Management Agency (FEMA) and other federal or state disaster assistance programs, as assigned.
Prepares agenda reports of financial analyses, research, and contract reviews and interpretations and presents information and findings to City Commission.
Confers with and advises departmental and city personnel concerning the interpretation of ordinances, contracts, and policies; works with staff to provide training on and resolve recurring and problematic accounting issues.
Assists in the preparation and review of Requests for Proposals (RFPs), solicitations, contracts, and financial data as requested; provides executive-level oversight and coordination of Procurement and Contracts activities as assigned by the Director or while serving as Acting Director, while preserving the delegated authority and responsibilities of the City's Procurement and Contracts Manager.
Develops, reviews, and monitors financial and operational performance measures and key performance indicators for departmental programs; evaluates trends, service delivery, workload, efficiency, and effectiveness and recommends corrective actions and process improvements.
Serves as the Director of Financial Services in their absence and as assigned.
Adheres to all city and public health and safety guidelines and protocols; performs job functions in a safe manner and reports all safety hazards per established policies and procedures.
Maintains quality communication and interaction with all city personnel, representatives from external organizations, and the public to maintain goodwill toward the city and to project a positive city image.
Demonstrates behaviors that support the City’s Vision and Values.
Maintains on-call work availability as assigned, to prepare for, respond to, or recover from a hurricane, tropical weather event, or other emergency to meet the city’s obligation to remain operational before, during, and after the event; duties assigned may or may not be typical of the job and are contingent upon the needs of the city and the residents because of the event.
Establishes and maintains effective working relationships with those interacted with during work regardless of race, color, religious creed, national origin, ancestry, sex, sexual orientation, gender identity, age, genetic information, disability, political affiliation, military service, or diverse cultural and linguistic backgrounds.
Reviews and evaluates work methods and procedures and meets with management staff to identify and resolve problems.
Assesses and monitors workload; identifies opportunities for improvement and implements changes.
Selects, trains, motivates, and evaluates staff; provides or coordinates staff training; works with staff to correct deficiencies; implements discipline procedures per established policies, procedures, and executive guidance.
Oversees and participates in the development and administration of the departmental budget; approves the forecast of funds needed for staffing, equipment, materials, and supplies; approves expenditures and implements budgetary adjustments as appropriate and necessary.