Assistant Director of Finance

Virgin Hotels Central Services LLC•Nashville, TN

15d•Onsite

About The Position

The Assistant Director of Finance directs the day-to-day operations of the Accounting Staff and helps ensure a productive, well-trained team. The role supports the Director of Finance and is responsible for accurate, consistent, and timely financial reporting and accounting functions. It also involves collaborating with teammates, departments, managers, guests, and vendors to communicate and resolve financial issues, while contributing to a positive guest and team experience. The position monitors hotel revenues and expenses, analyzes financial results, oversees reconciliations and income audit activities, and maintains internal financial controls. It assists with regulatory and operational compliance, reporting deadlines, staff recruiting and development, and the proper use and upkeep of EDP equipment. The role may require long hours, participation in Manager on Duty coverage, and attendance at meetings and training as required.

Requirements

A current, legal, and unrestricted ability to work in the United States.
At least 6 years of progressive related experience in hotel Accounting or a related field; or a 4-year college degree with an Accounting or Finance concentration and 2 years of progressive related experience; or a 2-year college degree and at least 4 years of progressive related experience.
Strong organizational, analytical, verbal, and written communication skills; ability to convey information and ideas clearly.
Experience with POS (Agilisys), PMS (HMS), and ADP (Time & Attendance).
Ability to evaluate alternative courses of action quickly and accurately.
Ability to meet deadlines and multitask routinely.
Ability to anticipate, prevent, identify, and solve workplace problems effectively.
Ability to assimilate complex information and data from disparate sources and adapt it to specific needs.
Ability to listen to, understand, and clarify concerns and issues raised by coworkers and guests.
Ability to work with and understand financial information and data, and perform basic arithmetic functions.
Ability to prioritize departmental functions to meet due dates and deadlines.
Availability to work long hours on some days.

Responsibilities

Direct the day-to-day operations of the Accounting Staff and maintain a productive, well-trained team.
Monitor hotel revenues and expenses, ensure accurate recording, investigate variances to budget or prior year, and recommend practical improvements.
Develop working knowledge of Accounting positions and functions and cover duties during turnover, absences, or vacations.
Maintain a development plan in preparation for expanded responsibilities.
Assist the Director of Finance with regulatory licenses and permits, leases, contracts, legal agreements, operational taxes, and related compliance.
Analyze financial data and operations to assist and advise management in meeting hotel financial objectives.
Ensure balance sheet accounts, including bank reconciliations, are reconciled accurately and on time.
Review and approve daily Income Audit and ensure completion of daily procedures, including credit card reconciliation and transmission, deposits, cash over/short reporting, bank audits, allowances, and paid outs.
Establish and audit internal financial controls covering purchasing, cash handling, disbursements, inventories, hotel assets, master keys, payroll, and team member records.
Assist with recruiting, reviewing, recommending, and maintaining a pipeline of Assistant Directors of Finance and other managers.
Focus on training and development of accounting associates and assist with implementation and completion of Accounting Key Competencies.
Hire, train, supervise, and develop staff, including coaching, counseling, and discipline.
Ensure proper utilization, maintenance, and periodic upgrades of EDP equipment.
Direct or prepare financial reports in accordance with company requirements and deadlines.
Conduct or attend meetings to maintain favorable working relationships and promote morale, productivity, and efficiency.
Monitor compliance with reporting deadlines and respond accordingly.
Monitor accurate production of the hotel daily operating report.
Participate in Manager on Duty coverage as required.
Attend meetings and training as required and perform other duties requested by management.
Provide attentive, courteous, friendly, and service-oriented interactions with guests and team members; follow hotel standards for attendance, appearance, grooming, safety, and operations.
Identify productivity issues and assist in finding and implementing solutions.