Assistant Director of Finance

Otesaga Hotel.•Cooperstown, NY

20h•Onsite

About The Position

Supervise, monitor and review all daily accounting activities, including accounts payable, accounts receivable, general cashier, guest issues, month end closing, and account reconciliations. Assists in coordinating the efforts of the Accounting Department to ensure timely and accurate reporting of financial data. Assists in developing and implementing procedures and policies to safeguard the assets of the hotel. To successfully perform this job, an individual must perform each essential duty listed below. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job. Supervise the following accounting functions: accounts receivable, accounts payable, general cashier, income journalist, payroll (if not completed by HR position). May have complete responsibility for one or more of the functions depending on hotel size and staffing guidelines for the property. This includes scheduling, hiring and training new staff. Assist the Director of Finance in processing the month end closing and preparing accurate financial statements. Assist in month end inventories and implementation into inventory software (Yellow Dog). Ability to understand and process transactions utilizing the accounting system (M3), Payroll System (ADP, Timesaver, etc.), Purchase Order System, and hotel operating systems: PMS system (HOST.) and POS (Micros). Responsible for implementing and following proper policies and procedures. Research and handle all guest inquiries regarding billing issues, credit card chargebacks, and client billings. Be proficient in Gift Cards system (Shift 4). Assists in preparing forecasts and budgets. Assist in any external audit requests. Ability to effectively deal with guest and employee concerns in a friendly and positive manner. Ensure maintenance of all daily filing of documents needed for researching requests, including guest issues, financial postings, and vendor questions.

Requirements

High school diploma or general education degree (GED)
B.A. or B.S. degree in Accounting highly desirable
2-4 years previous Accounting experience, preferably in hotels.
Strong written and verbal communication skills.
Understand financial and managerial accounting.
Strong mathematical knowledge and ability to use 10-key by touch.
Strong supervisory experience.
Ability to operate standard office equipment.
Ability to use Microsoft Office, Excel, and Microsoft Word.

Nice To Haves

B.A. or B.S. degree in Accounting

Responsibilities

Supervise, monitor and review all daily accounting activities, including accounts payable, accounts receivable, general cashier, guest issues, month end closing, and account reconciliations.
Coordinate the efforts of the Accounting Department to ensure timely and accurate reporting of financial data.
Develop and implement procedures and policies to safeguard the assets of the hotel.
Supervise accounting functions: accounts receivable, accounts payable, general cashier, income journalist, payroll (if not completed by HR position).
Scheduling, hiring and training new staff.
Assist the Director of Finance in processing the month end closing and preparing accurate financial statements.
Assist in month end inventories and implementation into inventory software (Yellow Dog).
Understand and process transactions utilizing the accounting system (M3), Payroll System (ADP, Timesaver, etc.), Purchase Order System, and hotel operating systems: PMS system (HOST.) and POS (Micros).
Implement and follow proper policies and procedures.
Research and handle all guest inquiries regarding billing issues, credit card chargebacks, and client billings.
Be proficient in Gift Cards system (Shift 4).
Assist in preparing forecasts and budgets.
Assist in any external audit requests.
Effectively deal with guest and employee concerns in a friendly and positive manner.
Ensure maintenance of all daily filing of documents needed for researching requests, including guest issues, financial postings, and vendor questions.