Assistant Director of Finance

Otesaga Hotel.•Cooperstown, NY

2d•$65,000 - $75,000•Onsite

About The Position

This role involves supervising and monitoring all daily accounting activities, including accounts payable, accounts receivable, general cashier, guest issues, month-end closing, and account reconciliations. The Assistant Director of Finance will assist in coordinating the Accounting Department's efforts to ensure timely and accurate financial reporting, and help develop and implement procedures and policies to safeguard hotel assets.

Requirements

High School Diploma
2-4 years previous Accounting experience, preferably in hotels.
Possess strong written and verbal communication skills.
Understand financial and managerial accounting.
Possess strong mathematical knowledge and ability to use 10-key by touch.
Strong supervisory experience.
Ability to operate standard office equipment.
Ability to use Microsoft Office, Excel, and Microsoft Word.

Nice To Haves

B.A. or B.S. degree in Accounting highly desirable

Responsibilities

Supervise accounting functions: accounts receivable, accounts payable, general cashier, income journalist, payroll (if not completed by HR). May have complete responsibility for one or more functions depending on hotel size and staffing. This includes scheduling, hiring, and training new staff.
Assist the Director of Finance in processing month-end closing and preparing accurate financial statements.
Assist in month-end inventories and implementation into inventory software (Yellow Dog).
Understand and process transactions utilizing the accounting system (M3), Payroll System (ADP, Timesaver, etc.), Purchase Order System, and hotel operating systems: PMS system (HOST) and POS (Micros).
Implement and follow proper policies and procedures.
Research and handle all guest inquiries regarding billing issues, credit card chargebacks, and client billings.
Be proficient in Gift Cards system (Shift 4).
Assist in preparing forecasts and budgets.
Assist in any external audit requests.
Effectively deal with guest and employee concerns in a friendly and positive manner.
Ensure maintenance of all daily filing of documents needed for researching requests, including guest issues, financial postings, and vendor questions.