Assistant Director of Finance

Pyramid Global Hospitality

5d•Onsite

About The Position

The Assistant Director of Finance offers daily operational support to the Director of Finance and collaborates closely with key managers in the hotel and maintains accounting standards within established policies and procedures. This person must have the financial acumen to analyze and disseminate key data and present it in an understandable format to the hotel team. This individual must have a high level of analytical skills and have high level experience in excel document creation & management. They will assist in the annual and monthly budgeting process and closely monitor financial results, from both a revenue generating and expense control perspective. This position impacts cash flow by effective management of Income Audit, Payroll, Accounts Receivable, and Accounts Payable at the hotel level. The ideal candidate must be able to provide leadership and mentoring to junior members of the accounting department, developing individuals towards growth opportunities. The OKANA Resort is part of Pyramid Global Hospitality, a leading hospitality company that offers career opportunities and has a steadfast commitment to putting people first.

Requirements

Bachelor’s degree in accounting or finance desired
Five-Seven years of experience in hospitality/full-service hotel Accounting Department
One – Three years of Supervisory experience in a similar leadership role
Minimum of five years progressive accounting or finance experience
Experience supporting financial reporting, budgeting, forecasting, internal controls, and month-end closing is strongly preferred
Computer expertise as it relates to Microsoft Excel and hotel Point of Sales and Property Management Systems
Ability to communicate effectively with the public and other employees
Read, write, and speak English fluently
Expertise in problem solving and analytical skills
Exceptional organizational skills
Ability to meet deadlines

Responsibilities

Offers daily operational support to the Director of Finance.
Collaborates closely with key managers in the hotel.
Maintains accounting standards within established policies and procedures.
Analyzes and disseminates key data and presents it in an understandable format to the hotel team.
Assists in the annual and monthly budgeting process.
Closely monitors financial results, from both a revenue generating and expense control perspective.
Impacts cash flow by effective management of Income Audit, Payroll, Accounts Receivable, and Accounts Payable at the hotel level.
Provides leadership and mentoring to junior members of the accounting department, developing individuals towards growth opportunities.
Manages financial processes to meet or exceed budgeted profit and margin of the department.
Helps prepare annual hotel budget that accurately reflects the hotel’s operations plan.
Anticipates revenue/cost problems.
Analyzes financial and operating information on an ongoing basis.
Ensures department staff are trained in financial/control procedures as outlined by Internal Audit, and that these procedures are regularly followed.
Manages all financial processes to ensure hotel profitability and compliance with accepted practices.
Manages people according to Pyramid Global Hospitality’s values, which are centered around putting associates first.
Instills a servant culture which is focused upon partnering and supporting all members of the team.
Manages human resources functions including recruiting, selection, orientation, training, performance reviews, pay and recognition programs to maintain a skilled and motivated workforce.
Maintains a positive, cooperative work environment between staff and management.
Emphasizes training and development as a way of doing business to empower employees to successfully perform their jobs.
Helps to develop management talent by acting as a mentor for direct reports.
Resolves employee grievances fairly and timely.
Ensures employees fully understand performance standards, review process, and reward successes.
Manages safety program to protect guests and employees and which meets OSHA requirements.
Uses ongoing safety plan to minimize workers’ compensation claims.
Maintains financial standards by routinely inspecting assigned departments to ensure that accepted processes are being followed.
Monitors capital projects within budget.
Produces on time reports for key managers to use in operating hotel.
Has proper files and systems for tracking all areas.
Identifies and effectively reacts to major revenue and expense opportunities and potential problems on an ongoing basis.
Accurately forecasts revenues and profit within acceptable variance levels.
Assures property operations meet internal audit standards.
Reviews income journal and facilitates any reclass as necessary.
Maintains all contracts, leases, and other legal and financial records.
Operates in compliance with all local, state, and federal laws and government regulations.
Prepares and files all required state and local tax returns, including Sales and Use, and Occupancy taxes.
Participates in food and beverage inventory counts as per the SOP.
Prepares and submits monthly reconciliation of balance sheet accounts.
Demonstrates positive leadership characteristics, which inspire employees to meet and exceed standards.
Directs the development and implementation of internal control to ensure the security of Pyramid Global Hospitality assets and the accurate recording of assets, liabilities, income, expenses, and other transactions.
Maintains work area neat and organized.
Promotes employee empowerment.
Reports all unsafe conditions immediately.
Assists in directing the preparation of the annual budget and subsequent forecasts.
Performs in the capacity of any position supervised.
Responsible for the Accounting office in the absence of the Controller.
Assists external and internal auditors.
Assists in selecting, training, scheduling, supervising, disciplining, and counseling employees according to Pyramid Global Hospitality policies and procedures.
Conducts performance appraisals.
Responsible for updating and maintaining the data processing equipment and computerized systems.
Supervises the financial statement preparation and account reconciliation.
Attends all mandatory meetings.
Conducts and/or assists with performance appraisals.
Responds to any reasonable task assigned by Director of Finance and Managing Director.
Attends and conducts meetings as required both within the department and within the property’s organizational structure.
Ensures effective solution oriented communication within the department and with other operation departments.