Assistant Director of Facilities

The Meadowbrook School of Weston•Weston, MA

3d•Onsite

About The Position

The Meadowbrook School of Weston, a junior kindergarten through 8th grade school located in Weston, MA, seven miles west of Boston, is seeking an Assistant Director of Facilities to join our community. This is a full-time, year-round, exempt position. The Meadowbrook School is a fast-paced, dynamic environment where no two days are the same. Successful candidates will be personable and have the ability to connect with various groups of people including our faculty, students, and contractors/vendors. You must also be able to work independently, supervise and manage staff, and exercise sound judgment. Reporting to the Director of Facilities, the Assistant Director of Facilities is an integral member of the facilities team. In addition to routine maintenance activities, you will act as the main point of contact for the rest of the team, vendors, and contractors, and supervise and manage two full-time Facilities Technicians. This role requires a significant exercise of sound judgement and discretion in managing day-to-day operations and staff. At times when the Director of Facilities is absent, you will lead the department.

Requirements

High School Diploma or GED required
5 - 7+ years of maintenance experience is preferred
Drivers license required
Ability to work independently with minimal supervision and exercise sound judgment
Work effectively under pressure in meeting urgent deadlines in a service oriented environment subject to frequently changing priorities
Communicate clearly and concisely, both orally and in writing with courtesy and professionalism
Establish and maintain effective working relationships with staff, contractors and guests
Maintain a cell phone and school email, be available for emergency call ins when possible, be available for planned “on call” nights and weekends
Punctual, keep required work schedules, and follow work rules
Open, flexible, and adaptable to new challenges and tasks as they come up
Treats others with respect, regardless of gender, race, sexual orientation, background, or ability
Act with honesty and integrity at all times
Good organizational and communication skills
Must be, or become, certified in First Aid and CPR
Physically able to safely perform the various tasks required in accordance with OSHA regulations
Able to work outdoors during inclement weather
Ability to lift up to 50 lbs, sit or stand for prolonged periods, climb stairs and ladders
Employees must be authorized to work in the United States. We are unable to provide sponsorship for employment visa status now or in the future.

Nice To Haves

Certifications in various building systems (e.g. HVAC, plumbing, or electrical, etc.) preferred

Responsibilities

Directly supervise and manage two full-time Facilities Technicians including setting work priorities, approving time off, and managing daily workflow.
Mentor and train junior technicians and staff in the department, including performing annual performance reviews and setting growth goals for your direct reports.
Play a leading and decisive role in recommendations for the hiring, firing, advancement, promotion and other changes of status for all direct reports.
Implement, and interpret facilities operational policies and procedures to ensure compliance and efficiency across the department.
Act as point of contact for external services with vendors and contractors and oversee their work.
Assist in selecting, negotiating with, and approving service agreements for new contractors.
Manage and track departmental expenditures, approve invoices, and oversee purchase orders for facilities supplies and equipment.
Assist the Director of Facilities in developing and managing the annual capital and operating budgets.
Perform all routine maintenance tasks related to the operation of buildings and grounds on campus.
Troubleshoot and repair HVAC systems, including boilers, chillers, and air handling units, acting as the most skilled technician on staff to resolve high-level and complex technical failures, serving as the first line of expertise and technical trainer for other staff.
Perform preventive maintenance on HVAC equipment, such as changing filters, cleaning coils, and checking refrigerant levels.
Monitor and adjust building management systems to ensure optimal comfort and efficiency.
Diagnose and repair more advanced electrical problems (e.g., circuit breaker issues, lighting ballast replacement).
Address complex plumbing issues beyond simple repairs, such as repairing water heaters, pumps, and managing drainage systems.
Test and maintain fire alarm systems, including smoke detectors and fire extinguishers.
Maintain and troubleshoot security systems, such as alarms, CCTV cameras, and access control systems.
Follow all applicable safety rules and facilities procedures.
Use sound judgement to engage and manage vendors when necessary on any major and/or complex technical issues.
Perform preventive maintenance as needed.
Act as point of contact for all facilities maintenance requests.
Assign and oversee the following tasks: Set up and break down for special events, rentals and assemblies. Receive and unload deliveries. Keep storage rooms organized. Assist with snow removal and grounds maintenance including sports fields. Assist with set-up/take down and/or monitoring of afternoon sports games. Monitor parking and campus traffic. Control access to campus and ensure all doors/windows are locked after hours. Patrol grounds, buildings, parking areas while on duty and investigate/report any suspicious or dangerous activity.
Step in to cover the above duties as needed and perform other duties as assigned.