Assistant Director of Equipment Services

Seattle University

19h•Onsite

About The Position

Seattle University Athletics seeks a student-centered professional to serve as Director of Equipment Services. This position is responsible for managing all aspects of athletics apparel and equipment, for the NCAA Division I sport programs. Exercising sound budget management and multi-year forecasting, the Director will oversee equipment room operations, manage vendor and apparel contract relationships, coordinate laundry services, and supervise student equipment managers. This role requires a collaborative administrator who thrives in a demanding, fast-paced environment and demonstrates a genuine commitment to the student athlete experience and the Jesuit mission of Seattle University.

Requirements

Bachelor’s degree from an accredited institution required
Minimum of two (2) years of experience in collegiate or professional athletics equipment management or equivalent experience required
Current Athletic Equipment Managers Association (AEMA) certification, or successful acquisition of certification within 12 months from date of hire.
Demonstrated experience managing budgets and conducting equipment forecasting across multiple sport programs.
Strong interpersonal skills; ability to work and communicate effectively with a broad spectrum of individuals across the department, institution, and external partners.
Professional and effective verbal and written communication skills; ability to present plans, articulate priorities, and interact clearly with coaches, administrators, student-athletes, and vendors.
Excellent organizational and planning skills; ability to manage and prioritize multiple assignments simultaneously with competing timelines.
Effective supervisory and management skills; demonstrated ability to lead student staff, foster cooperation, and adapt communication style to meet the needs of a diverse team.
Ability to work effectively both independently and collaboratively; must be self-directed, motivated, and capable of exercising sound independent judgment.
Strong problem-solving ability; capable of demonstrating good judgment and logical decision-making under pressure.
Ability to adapt to shifting priorities, demands, and timelines; flexible and responsive in a high-volume, dynamic environment.
Proficiency with Microsoft Office Suite required

Nice To Haves

Division I experience strongly preferred.
Experience with institutional apparel vendor contracts and multi-sport ordering processes preferred.
Experience supporting 10 or more sport programs simultaneously at the Division I level.
Familiarity with institutional contract structures.
Experience managing laundry facility operations in collegiate athletics setting.
Demonstrated commitment to the Jesuit mission of education and service.
experience with inventory management software preferred.

Responsibilities

Place orders, Manage the issuance, maintenance, and upkeep of equipment and gear for all varsity sport programs.
Provide student athletes with necessary equipment and gear required for practice and competition in a timely, organized, and equitable manner.
Manage game-day equipment logistics for home competitions and support away travel needs in coordination with coaching staffs.
Ensure compliance with all NCAA, West Coast Conference, and institutional regulations governing equipment, uniforms, and apparel permissibility.
Manage the daily operations of the equipment room, ensuring it is clean, efficient, and well-organized.
Establish and enforce protocols for equipment intake, storage, distribution, and disposal across all sport programs.
Serve as the primary point of contact for all equipment and uniform needs for coaching staffs, student-athletes, and sport administrators.
Ensure equitable access to equipment and apparel across men’s and women’s sport programs consistent with Title IX standards.
Manage the equipment and apparel operating budget across all sport programs, ensuring compliant and equitable allocation.
Prepare and present annual budget proposals, including itemized forecasts for uniforms, equipment replacement, and laundry operations.
Monitor expenditures, process purchase orders, reconcile invoices, and maintain accurate financial records in coordination with the Athletics Business Office.
Work collaboratively with sport administrators to align program-level equipment requests with available funding.
Implement and maintain a comprehensive inventory control system to ensure accurate recording of all purchases, repairs, maintenance, and disposal of athletic equipment and gear.
Inventory athletic gear seasonally and manage annual collection from student athletes; generate final inventory reports for coaches and report lost items and applicable charges to the Associate Athletic Director.
Prepare annual equipment needs assessments and develop multi-year lifecycle replacement projections for each sport program.
Provide data-informed recommendations on equipment purchases, surplus disposal, and capital planning.
Manage equipment surplus processes, including brand transition logistics (e.g., institutional apparel vendor changes) as directed.
Direct laundry services for all sport programs.
Distribute clean laundry to student athletes, staff, and coaches; ensure team laundry is completed to the correct specifications and health standards daily.
Establish scheduling protocols that meet the practice and competition needs of all programs.
Manage laundry facility equipment maintenance schedules and coordinate repairs with Facilities as needed.
Serve as the departmental liaison for institutional athletic apparel and equipment contracts, including all vendor relationships.
Manage annual apparel ordering cycles in coordination with head coaches, sport administrators, and the Associate Athletic Director; ensure accurate and timely submission of orders.
Track order fulfillment and resolve discrepancies with vendor representatives in a timely manner.
Monitor and enforce contract compliance, including brand standards, product allocation, and institutional use policies.
Identify cost-saving opportunities that support the student-athlete experience.
Recruit, hire, train, schedule, and supervise student equipment managers across multiple sport programs.
Coordinate student manager assignments with coaching staffs to ensure adequate coverage for practices, competitions, and travel.
Provide regular performance feedback and ensure students are engaged in a meaningful co-curricular experience consistent with the university’s Jesuit educational mission.
Collaborate with sport administrators, coaches, the Business Office, and campus Facilities on equipment-related planning and logistics.
Support departmental initiatives and special events as directed by the Associate Athletic Director or Athletic Director.
Maintain working knowledge of NCAA rules pertaining to equipment, apparel, and student-athlete benefits.
Perform other duties as assigned by the Associate Athletic Director.

Benefits

Three different medical plans
Dental insurance
Vision insurance
Life insurance
Short-term disability coverage
Long-term disability coverage
Up to a 10% employer contribution for retirement benefits (5% nonelective employer contribution and dollar-for-dollar match up to 5% of voluntary contributions)
100% paid tuition benefits for the employee and dependents
Subsidized transportation benefit
Wellness program with free access to an onsite fitness facility
Wide variety of campus events
Generous holiday schedule, including a paid Holiday break closure in December
Vacation leave
Paid sick leave
Paid community service leave