Assistant Director of Data, After-School

Harlem Childrens Zone•New York, NY

24d•Onsite

About The Position

The Assistant Director of Data for Promise Academy After-School & Athletics strengthens data quality, reporting, analysis, and data-informed decision-making across the portfolio. The role ensures program data is accurate, timely, accessible, and aligned with organizational and program requirements. Reporting to the Managing Director of Promise After-School & Athletics, the Assistant Director supervises and develops Data Managers and, where applicable, Data Aides; establishes consistent data practices across sites and programs; and partners with program leadership to turn data into actionable insights that improve scholar participation, program quality, performance, and progress toward goals. The role combines technical data expertise with leadership, project management, and clear communication with program leaders and frontline teams. The position is in person, Monday through Friday, 10 a.m. to 6 p.m. A flexible schedule aligned with program and organizational needs is required, including occasional evening or event-based responsibilities. The salary range is $79,000–$85,000 per year.

Requirements

Bachelor’s degree from an accredited college or university in data analytics, information systems, statistics, business, education, social sciences, or a related field; equivalent relevant experience may be considered.
At least 3 years of relevant experience in data management, reporting, analysis, program operations, or a related field.
Advanced proficiency in Microsoft Excel and/or Google Sheets, including formulas, lookups, pivot tables, data cleaning, validation, and analysis.
Experience with Salesforce or another large CRM/data-management system.
Demonstrated experience working with large data sets and creating reports, dashboards, or visualizations that communicate trends and performance.
Ability to understand, interpret, synthesize, and present quantitative and qualitative information to varied audiences.
Strong project-management, organizational, and follow-through skills, including the ability to manage multiple priorities and deadlines.
Excellent written, verbal, and interpersonal communication skills.
Strong attention to detail and ability to think strategically and connect data findings to program operations and performance.
Ability to collaborate with program leaders, frontline staff, and cross-functional partners.
Commitment to Harlem Children’s Zone’s mission and programs and familiarity with issues affecting the children, families, and communities it serves.
Ability to work a flexible schedule aligned with program and organizational needs, including occasional evening or event-based responsibilities.

Nice To Haves

Experience supervising or leading data staff is strongly preferred.
Experience with data-visualization and business-intelligence tools such as Power BI, Tableau, or comparable platforms is strongly preferred.
Experience with Department of Youth & Community Development or other public-sector/funder data systems and reporting requirements is strongly preferred.
Experience in youth development, after-school, athletics, education, nonprofit, or community-based programming is strongly preferred.
Salesforce experience is strongly preferred.

Responsibilities

Oversee collection, maintenance, validation, and reporting of program data across Promise After-School and Athletics.
Establish and monitor data-quality processes to ensure accuracy, completeness, consistency, timeliness, and compliance with organizational and program requirements.
Ensure Salesforce (Zora) and other approved data systems are used consistently and effectively across the portfolio.
Conduct routine data audits and reconciliation; identify discrepancies and work with program teams to resolve data-quality issues.
Evaluate data workflows and systems, identify gaps, and recommend practical improvements.
Develop and maintain data-management procedures, documentation, templates, and quality-control standards.
Support compliance with funder, contract, organizational, and applicable Department of Youth & Community Development reporting requirements.
Generate and analyze portfolio-, program-, and site-level reports on enrollment, attendance, participation, engagement, academic indicators, activities, goal progress, and other performance measures.
Develop dashboards, scorecards, visualizations, and recurring reporting tools that show trends, performance, and progress toward objectives and key results.
Analyze data to identify trends, gaps, outliers, risks, and opportunities, and translate findings into actionable insights for program leaders.
Partner with the Managing Director, Directors, and other leaders to interpret data, identify priorities, and inform program planning and improvement.
Prepare data summaries and presentations for leadership meetings, data walks, performance reviews, planning sessions, and other program-management forums.
Support forecasting, target-setting, and progress monitoring by maintaining reliable historical and current performance data.
Supervise, coach, train, and support Data Managers and, where applicable, Data Aides across the portfolio.
Set expectations, work plans, deadlines, and quality standards for data staff, and monitor performance and follow-through.
Build program staff data literacy through training, tools, guidance, and technical assistance on systems, reporting expectations, and interpretation of results.
Establish consistent routines for data review, troubleshooting, and continuous improvement across sites and programs; promote use of data for improvement, accountability, and stronger scholar outcomes.
Lead and coordinate high-priority data projects from planning through implementation and closeout.
Develop project plans, timelines, deliverables, and tracking tools for assigned data initiatives.
Coordinate with program, evaluation, technology, operations, and other cross-functional partners to keep data projects aligned and on schedule.
Identify risks, dependencies, and barriers affecting data quality or project completion, and elevate issues with proposed solutions.
Support implementation of reporting tools, data processes, system enhancements, and portfolio-wide data practices.
Perform other duties and special projects as assigned.