Assistant Director of Capital Assets

Virginia Information Technologies Agency•Charlottesville, VA

3d•$71,000 - $95,000•Onsite

About The Position

Provide oversight and leadership for Capital Outlay Projects, ensuring administrative and technical efficiency, effectiveness, and accomplishment of Agency goals and objectives through the implementation of Project Management best practices. Manage the Consultant Program for Statewide Capital Outlay Projects appropriated in the Capital Budget. Provide assistance to other divisions for building-related architectural and engineering (A/E) services and to the Procurement Office in the management, preparation, and distribution of Bid Documents for all building construction projects. Assure A/E contracts are issued in accordance with the Construction and Professional Services Manual (CPSM) and Department policy, and assist in the preparation and advertisement of all Building Projects in compliance with the Central Office Check List. Manage and perform administrative responsibilities for statewide building projects, including project data updates. Streamline project delivery and ensure adherence to schedule, budget, and quality control standards. Provide technical guidance and direction on procedures and practices, ensuring timely and accurate project status information. Implement project controls best practices for scheduling, cost tracking, change management, and risk identification. Coordinate assigned functions with DOF Stakeholders, other state agencies, federal government, Project Managers, and Division of Engineering and Buildings (DEB) policies and procedures. Ensure Architecture and Engineering firms and contractors deliver quality and value to DOF by overseeing work practices and deliverables, developing control methods to meet all quality metrics, and ensuring accurate and timely reporting of metrics. Ensure projects are delivered as effectively as possible and according to best practices, assessing, diagnosing, and resolving project risks.

Requirements

Ability to affect change in an organization and establish best practice work processes.
Ability to communicate effectively orally and in writing with diverse audiences and to make presentations and prepare reports.
Ability to establish effective working relationships with multiple groups and stakeholders.
Ability to interpret and apply relevant state and federal laws, policies, regulations and guidelines.
Knowledge of Construction and Professional Services Manual.
Knowledge of DEB policies and procedures.
Knowledge of Project Management Institute guidelines and best practices.
Knowledge of Virginia Statewide Building Code.
Knowledge of best principles and practices of building construction.
Ability to analyze technical problems while providing others with technical guidelines.
Ability to communicate effectively orally an in writing with diverse audiences and to make presentations and conduct meetings.
Ability to plan and direct major construction projects.
Knowledge of Occupational Safety and Health Administration (OSHA) and Environmental Protection Agency (EPA) regulations relating to asbestos.
Knowledge of building permit policies for construction of state-owned buildings and structures.
Knowledge of procurement procedures, general terms and conditions for professional services contracts as applied to the Commonwealth of Virginia 'Construction and Professional Service Manual.
Managerial experience applying general management principles, practices to include human resource management, strategic planning and customer faction through continuous improvement.

Nice To Haves

A combination of training, experience, or education in Architecture, Engineering or related field desired.
Experience implementing organizational change.
Experience managing construction projects from inception to completion.
Experience with project controls and tracking projects.
Progressively responsible experience in building design and construction.
Virginia Construction Contracting Officer (VCCO) Certification and/or VCO Certification with strong construction background.

Responsibilities

Provide oversight and leadership for Capital Outlay Projects.
Manage the Consultant Program for Statewide Capital Outlay Projects.
Provide assistance to other divisions for building related architectural and engineering (A/E) services.
Provide assistance to the Procurement Office in the management, preparation and distribution of the Bid Documents for all building construction projects.
Assure A/E contracts issued are in accordance with the Construction and Professional Services Manual (CPSM) and Department policy.
Assist in the preparation and advertisement of all Building Projects in compliance with the Central Office Check List.
Manage and perform administrative responsibilities of the statewide building projects including project data updates.
Streamline project delivery and assure adherence to schedule, budget and quality control standards.
Provide technical guidance and direction to procedures, and practices.
Ensure information on project status is timely and accurate.
Implement project controls best practices for scheduling, cost tracking, change management and risk identification.
Coordinate assigned functions with DOF Stakeholders, other state agencies, federal government, Project Managers and Division of Engineering and Buildings (DEB) policies and procedures.
Ensure that Architecture and Engineering firms and contractors are delivering quality and value to DOF.
Oversee work practices and deliverables and develop control methods to ensure all quality metrics are met.
Ensure metrics are reported in an accurate and timely fashion.
Ensure projects are being delivered as effectively as possible and according to best practices.
Assess, diagnose and resolve project risks.