Assistant Director of Campus Events and Traditions, Student Life

University of Florida•Gainesville, FL

4d•$58,000 - $60,000•Onsite

About The Position

This position provides advising support for designated student programming organizations and committees. The role is responsible for the management and coordination of the Signature Events program, including developing and maintaining UF Traditions, event creation and implementation, and on-site event management. The Assistant Director will advise the Class Councils in planning and executing class-wide events and campus traditions, and advise Student Government Productions in the planning and production of large-scale concerts. Support will also be provided to GatorNights, ACCENT Speaker’s Bureau, and other departmental campus events. The position advises student organizations in developing and implementing social, educational, and cultural programs, and serves as a staff advisor to major campus-wide events. Assistance is provided with the performer contract process, and student leaders are advised on all aspects of event programming. The role interprets university policies for students and student organizations related to program management, contracts, safety, liability, risk management, and fiscal management. The Assistant Director also assists the Office of Campus Engagement in providing support, advising, training, and oversight for campus programs, events, and traditions, including developing and supporting large-scale campus events and traditions through the Signature Events program. The role serves as a resource for event planning and management, assists with budget planning, monitoring, and reporting, and helps develop collaborative relationships with other UF departments. Administrative functions of the Office of Campus Engagement are also supported, including research and assessments for programs and services, developing marketing and promotions strategies, assisting the Associate Director in strategic planning, maintaining financial records, coordinating staff development, and providing supervision for the Program Coordinator – GatorNights and one graduate assistant. The position contributes to the Division and University through active participation on committees and division-wide initiatives.

Requirements

Master’s degree in appropriate area of specialization and two years of appropriate experience or a bachelor’s degree in appropriate areas of specialization and four years of experience.
Valid driver's license.

Nice To Haves

A Master’s Degree in Higher Education, College Student Personnel, or comparable field or a Bachelor’s in an appropriate field and 4+ (four) years relevant experience
Demonstrated experience in advising students and working with event planning and student organizations at the college or university level
Demonstrated planning, organization, and communication skills (verbal and written).
Demonstrated ability to handle multiple projects or tasks simultaneously.
Demonstrated knowledge and proficiency with computers and basic software applications.
Demonstrated a commitment to creating an inclusive environment through strong interpersonal skills.
Demonstrated experience working with campus programming.
Demonstrated knowledge and skills in marketing and promotions.
Demonstrated knowledge and experience in budget development.

Responsibilities

Provide advising support for designated student programming organizations and committees.
Manage and coordinate the Signature Events program, including developing and maintaining UF Traditions, event creation and implementation, and on-site event management.
Advise the Class Councils in all aspects of planning and executing class-wide events and campus traditions.
Advise Student Government Productions in the planning and production of large-scale concerts.
Support GatorNights, ACCENT Speaker’s Bureau, and other departmental campus events as needed.
Advise other designated student organizations and committees in the development and implementation of social, educational, and cultural programs.
Serve as staff advisor to designated major campus-wide events as assigned.
Assist with the performer contract process.
Advise student leaders in all aspects of event programming including idea development, budgeting, planning, advertising and promotion, program implementation, and program evaluation.
Interpret university policies for students and student organizations relating to the management of programs, contracts, safety, liability and risk management, and fiscal management.
Assist the Office of Campus Engagement in its efforts to provide support, advising, training, and oversight to ensure effective and comprehensive campus programs, events, and traditions.
Assist the office initiative to develop and support large scale campus events and traditions through the Signature Events program.
Serve as a resource for event planning and management for students, staff, and faculty as needed.
Assist with budget planning, monitoring, and reporting for events.
Assist in developing and maintaining collaborative relationships in programming efforts with other UF departments.
Develop, conduct, and analyze research and assessments for various programs and services of the Office of Campus Engagement.
Contribute to the development and implementation of a comprehensive marketing and promotions strategy for the services and programs of the Office of Campus Engagement.
Advise and assist the Associate Director of Campus Events and Traditions in strategic planning and in meeting the service and educational objectives of the unit.
Assist with budget planning and reporting. Maintain accurate and up-to-date financial records and ensure proper procedures, controls, and financial guidelines for all areas including organization expenditures.
Assist with coordination of staff development within the department.
Provide supervision, training, and support for the Program Coordinator – GatorNights and one graduate assistant.
Contribute to the Division and University through active participation on committees and division-wide initiatives.
Other duties as assigned.