Assistant Director of Buildings, Operations & Maintenance

County of St. Clair•St. Clair County Administration, MI

1d•Onsite

About The Position

The Assistant Director of Building Operations & Maintenance is responsible for assisting the Director with daily operation and supervision of all custodial and maintenance of County owned property. This role involves collaborating with the Director on policy development, answering inquiries, supervising and evaluating staff, overseeing work schedules, monitoring operations, and managing the St. Clair County mail department. The Assistant Director also assists with hiring processes, maintains personnel and departmental records, plans and prioritizes administrative functions, coordinates department work activities, and provides supervision for custodial and maintenance personnel. Additionally, this role facilitates in-service training, conducts supply purchases, and covers duties for the Director in their absence.

Requirements

Graduation from an accredited high school (GED acceptable) required.
Building and maintenance experience of at least five years.
A minimum of three years in Carpentry, Plumbing, Heating, air conditioning and refrigeration (HVAC), Electrical, or General maintenance.
Considerable knowledge of computers and HVAC systems.
Considerable knowledge of mechanical and electrical systems and operation.
Considerable knowledge of cost estimating, building materials and contract specifications.
Considerable knowledge of building structures and construction.
Manage and direct departmental operations, including budgeting, strategic planning.
Knowledge of and interpret applicable federal, state and local regulations.
Develop, apply and explain department and County procedure and policies.
Plan and coordinate work staff activities, prioritize, instruct, set deadlines, objectives, measure success, and make recommendations and resolve issues.
Methods of research, planning, conducting and implementing major studies or projects.
Design and recommend new forms, reports or procedures.
Ability to understand and work in complex data processing system, analyze data and exercise sound financial judgment.
Analyze administrative problems, evaluate alternatives and implement sound solutions.
Prepare and present reports, speeches or training programs to groups.
Provide training and guidance in handling difficult or complex problems or resolving escalated complaints or disputes.
Work independently with limited direct supervision.
Coordinate activities with other departments.
Writing, reading, mathematical principles; proficient computer skills-Microsoft Office Suite, Outlook; exercise sound judgment and decision making in accordance with policies and procedures; ability to research and problem solve independently; knowledge of County operations and functions; ability to prioritize and time manage; handle stressful situations, provide effective and friendly customer service; support the County's mission and values; ability to think critically where necessary.
Ability to communicate effectively and efficiently with management, co-workers and clients; obtain and communicate accurate information; apply common sense understanding to complex instructions and respond accordingly; communicate complex ideas through graphs, charts, presentations, reports or other professional correspondence.
Ability to demonstrate predictable, reliable, and timely attendance.
Ability to read, write & communicate in English; follow written and verbal instruction and understand basic mathematics and figure checking.
Ability to interpret and apply procedures, rules, technical information, instructions, manuals to complete tasks accurately and on schedule.
Ability to learn from directions, observations, and mistakes; and apply procedures using good judgment.
Ability to use discretion and maintain sensitive and confidential information.
Ability to work independently or part of a team; ability to interact appropriately with others such as County officials, employees, vendors and the general public.
Ability to work under supervision, receiving instructions/feedback, coaching/counseling and/or action/discipline.
Adaptability to change in the work environment, managing competing demands and ability to deal with frequent changes, delays or unexpected events.
Knowledge of principles and processes for providing customer and personal services including customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
Proficient skills using Microsoft Office programs including, but not limited to: Word, Excel, Access, and Outlook required. Proficiency may be tested.
Must possess a valid State of Michigan operator license and maintain this license throughout employment in this position.

Nice To Haves

Associate's Degree in Applied Arts and Science or Technology related field preferred.

Responsibilities

Assist the Director in the development and administration of department policy and procedure.
Answer inquiries relating to Maintenance and general County related referrals.
Supervise, direct and assist the Director in the annual evaluation and promotion of staff.
Oversee work schedules to ensure efficient operations.
Assist the Director with the monitoring of operations.
Collection and keeping of all department records.
Supervise the St. Clair County mail department.
Assist the Director with the hiring process of all personnel including, but not limited to, interviews and selection of new hires.
Oversee the maintenance of personnel and departmental records including payroll worksheets, personnel files, Standard Operating Procedure manuals, and employer Policy and Procedure Standards.
Plan, organize and prioritize multiple administrative and management functions to assist in directing office operations.
Coordinate department work activities which include scheduling shifts, assigning work duties, approving or denying leave and monitoring the status of work in progress.
Assist Director in evaluation of staff performance, recommends employee work plans, corrective action and discipline.
Provide supervision for custodial and maintenance personnel.
Facilitate any in-service training programs for the instruction and training of personnel.
Conduct purchases of supplies; including the taking of quotations, analyzing cost, and placing necessary orders with the proper venders.
Cover duties for the Director of Building Operations and Maintenance in his/her absence.
Other duties as assigned.