Assistant Director of Administration, Communication Sciences and Disorders
About The Position
Temple University's College of Public Health is searching for an Assistant Director of Administration in the Department of Communication Sciences & Disorders. This role supports a culture of high performance by performing multiple administrative functions requiring comprehensive knowledge, skills, and experience. The incumbent will work closely with the department Chair and will be responsible for the efficient and strategic administration of the department, serving as the key liaison with internal constituencies on behalf of the Department Chair. The Assistant Director is expected to provide exemplary customer service to applicants, students, alumni, staff, faculty, and CPH leadership in coordinating resources, resolving issues, and ensuring appropriate follow-up.
Requirements
- Bachelor's Degree and at least four years of directly related experience providing administrative support to senior management/executive administration.
- Must have experience managing departmental budgets.
- An equivalent combination of education and experience may be considered.
- Experience with academic and financial administration.
- Exceptional verbal and written communication skills.
- Strong customer service and interpersonal skills, along with the ability to interact effectively with a diverse constituent population.
- Demonstrated computer skills, and proficiency with Excel and Microsoft Office software.
- Demonstrated critical thinking skills, along with the ability to make sound business decisions.
- Ability to work independently and in a team environment.
- Strong organizational and time management skills, along with the ability to prioritize, work well and focus on simultaneous completion of multiple tasks in a fast-paced work setting.
- Ability to handle confidential information with sensitivity and tact.
- Demonstrated supervisory skills.
- Strong attention to detail.
Nice To Haves
- Experience supervising full-time employees.
- Demonstrated computer skills, and proficiency with College and department specific programs such as Cognos and E-value or comparable.
- Experience in a higher education institution.
Responsibilities
- Oversee administrative operations for the department
- Ensuring accurate budgeting and reconciliation of department expenses
- Tracking projects and due dates for the Chair and the department
- Assisting the department with recruitment, engagement and retention efforts
- Participating in onboarding and offboarding activities for employees
- Supporting department faculty committee activities related to promotion, tenure and merit
- Coordinate and participate in college-wide and department events
- Participating in the development of departmental policies and procedures
- Supervising departmental support staff and student workers
- Oversees coordination of meetings, seminars, meeting agendas and meeting minutes
- Coordinate drafting documents required by external constituents (i.e. professional organizations, accreditation commissions, and regulatory agencies)
- Preparing and formatting formal correspondence, presentations and reports, on behalf of the department
- Oversee department’s website and social media presence in collaboration with the CPH Marketing and Communications department
- Assist faculty, visitors and other parties with making travel arrangements as needed.
- Responsible for course scheduling in collaboration with the Chair, Program Directors, and CPH Academic Affairs office.
- Work with Program Directors to coordinate adjunct hiring spreadsheets, summer pay, and overloads and oversees processing with HR.
- Supervises department staff in general, including timekeeping, purchasing, facilities requests, and adjunct hiring.
- Performs other related duties as assigned.
Benefits
- A hybrid work schedule
- Full medical, dental, vision coverage
- Paid time off
- 11 Paid Holidays
- Tuition remission - eligible employees and their dependents can obtain a degree TUITION FREE
- A generous retirement plan
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
