Assistant Director of Accounts Payable

LSU FOUNDATION•Baton Rouge, LA

11d•Onsite

About The Position

The Assistant Director of Accounts Payable’s primary purpose is to manage operations of the Accounts Payable department, which is responsible for processing all operating and beneficiary check requests and credit card payments being paid directly through the LSU Foundation in an efficient, accurate, and timely manner. This includes supervising all accounts payable positions.

Requirements

Bachelor’s degree from an accredited college or university
Experience in a supervisory role
Experience in accounts payable or accounting
Proficient Level in Microsoft Office

Nice To Haves

Master’s degree in Accounting or related field from an accredited college or university
Experience in a philanthropic or higher education environment
Excellent communication and organizational skills

Responsibilities

Oversee and manage all aspects of Accounts Payable operations, including workflow management, invoice and payment processing, vendor relations, and reconciliation activities.
Ensure accuracy, timeliness, and compliance with Foundation policies, internal controls, and financial reporting standards.
Supervise, train, and support Accounts Payable staff to promote efficiency, accountability, and professional development.
Prepare Foundation operating check requests and review/process beneficiary department check requests for completeness and accuracy prior to CFO approval.
Ensure all disbursements are properly documented and comply with established policies and procedures.
Review, code, and reconcile corporate credit card statements to ensure proper expense classification and readiness for general ledger posting.
Serve as system administrator for the Foundation’s corporate credit card program, including monitoring usage and ensuring compliance with policy.
Collaborate with beneficiary departments and vendors to resolve discrepancies related to check requests, payments, and credit card transactions.
Provide guidance to internal stakeholders on Accounts Payable policies and procedures.
Review and prepare IRS Form 1099 reporting for year-end distribution, ensuring compliance with regulatory requirements.
Maintain signature authority in ledger system.
Maintain list and copies of professional services contracts.
Assist with audit preparation as needed.
Complete projects/reports as requested by CFO.
Provide training as needed to LSUF and LSU staff on the Comprehensive Disbursements Policy and all systems used by Accounts Payable.