Assistant Director, Human Resources

Ivy Tech Community College•South Bend, IN

30d•Onsite

About The Position

The Assistant Director of Human Resources provides leadership and oversight for compensation, payroll accuracy, academic contracts, benefits, and the employee lifecycle across the campus, with a primary focus on payroll monitoring, pay adjustments, academic contracts, benefits and retirement, unemployment and workers' compensation, and other HR generalist support. This role supports the department in advancing strategic initiatives, maintaining compliance, and ensuring consistent HR operational excellence.

Requirements

Bachelor's degree in Human Resources, business or public administration, or a related field preferred; an equivalent combination of education and relevant professional experience will be considered.
Experience with payroll, compensation, or benefits administration is preferred, and experience in higher education is desirable.
Applicant must successfully pass required background checks in accordance with Ivy Tech Community College's policies and procedures and applicable laws.

Responsibilities

Run and monitor payroll reports on a regular basis to ensure accuracy and identify discrepancies before they result in pay issues; partner with payroll and finance to resolve errors promptly and support payroll compliance and reconciliation.
Process pay adjustment forms accurately and on schedule, ensuring proper approvals and documentation.
Own and maintain the degree completion compensation process, including reviewing eligibility, processing pay changes, and maintaining records.
Own the reclassification process for the campus, coordinating with supervisors and the system office to ensure accurate, timely, and compliant job and pay changes.
Assist with the annual performance review process and the annual review of job descriptions.
Serve as the primary owner of the contract process, ensuring contracts are generated accurately, consistently, and on schedule.
Process academic contract changes and partner with academic leadership to resolve contract questions.
Serve as the campus point of contact for employee benefits and retirement questions, guiding employees through enrollment, life events, and retirement processes.
Assist with annual open enrollment, including employee communication, information sessions, and enrollment support.
Assist with coordination of campus benefits and wellness programs in partnership with the system office.
Manage the end-of-employment process for terminated and retiring employees, including required paperwork, Workday actions, and coordination with relevant departments to ensure complete and compliant offboarding.
Own the exit interview process from initiation through completion, including conducting interviews, analyzing feedback, and reporting trends to the Vice Chancellor of Human Resources to inform retention strategies.
Oversee HR recordkeeping, including employee records and files, and manage assigned Workday business processes to ensure data integrity and timely completion.
Own the unemployment claims process for the campus, including responding to claims, gathering documentation, and meeting state deadlines.
Own the workers' compensation program for the campus, including injury reporting, claim coordination, follow-up with employees and supervisors, and return-to-work support.
Create and post job requisitions in Workday in partnership with the Assistant Director, HR Operations
Assist with the hiring and onboarding processes, serving as backup to the Assistant Director, HR Operations to ensure continuity in a high-volume hiring environment.
Federal Work Study hiring process in coordination with Financial Aid and hiring supervisors communication and timely support.
Coordinate and support talent development and training initiatives for the campus, including policy, compliance, and role-specific training.
Participate in campus-wide committees to represent HR and serve as a visible, approachable advocate for employees.
Identify opportunities to improve HR processes and lead implementation efforts that enhance efficiency and the employee experience.
All responsibilities will be conducted within the parameters of the Family Educational Rights and Privacy Act (FERPA), other applicable regulatory requirements, and professional standards.

Benefits

Multiple medical plan options paired with a Health Savings Account with a generous employer contribution
Dental plan with no-cost preventive services and coverage for orthodontia
Vision plan with low-cost exams and allowances for glasses or contact lenses
Employee Assistance Program offering no-cost confidential counseling sessions, legal consultations, financial planning consultations, and other resources
Wellness program with opportunities to earn $250 in Wellness Rewards
Flexible Spending Accounts for healthcare (limited purpose) and dependent care
10% employer retirement contribution, fully vested after two years
Basic life insurance equal to annual salary paid by the College, with optional supplemental coverage
Short-term and long-term disability benefits
Fee remission for employees, spouses, and dependent children
Tuition assistance for undergraduate, graduate, and doctoral programs
Paid professional development opportunities
Generous paid time off, including vacation, sick leave, holidays, and winter recess
Flexible work arrangements where available
Paid childbirth recovery leave (8 weeks)
Paid parental leave (4 weeks)
Eligibility for Public Service Loan Forgiveness
Additional discounts on gym memberships, transportation, and various retail services