Assistant Director, Graduate Enrollment

Xavier University • Cincinnati, OH

3d

About The Position

Xavier University is seeking a dynamic, relationship-driven Assistant Director for Graduate Recruitment to recruit and enroll prospective students across its graduate programs, including certificates, online programs, professional programs, and doctoral degrees. Reporting to the Executive Director for Graduate Enrollment, this front-line recruitment and business development professional guides prospective students from initial inquiry through confirmation of enrollment.

The position partners with academic program directors, university colleagues, and external vendors to explain the value of Xavier’s graduate programs, build relationships with prospective students, and convert interest into enrollment. It calls for a proactive, sales-oriented approach, an understanding of the competitive marketplace, and the ability to communicate compelling reasons for students to choose Xavier. The recruiter’s results contribute to university enrollment and revenue goals.

The role may involve local or regional travel and occasional evening and weekend commitments. Xavier University is located in Cincinnati and describes its work as guided by its Jesuit mission and values, with a commitment to welcoming people from diverse backgrounds and life experiences and fostering a sense of belonging.

Requirements

• Bachelor’s degree.
• Experience in sales, recruitment, business development, admissions, or relationship management.
• Ability to build relationships, communicate value propositions, influence decisions, and achieve measurable results.
• Strong written and verbal communication, presentation, negotiation, and follow-up skills.
• Proficiency with CRM systems, digital communication tools, and data-informed recruitment practices.
• Ability to manage a broad portfolio of programs, collaborate across departments, and adapt to changing priorities in a team-oriented environment.
• Willingness to travel locally or regionally as needed and work occasional evenings and weekends.

Nice To Haves

• Higher education experience.

Responsibilities

• Manage the recruitment and enrollment funnel for an assigned portfolio of graduate programs, guiding prospective students from inquiry through application, admission, and enrollment confirmation.
• Engage prospective students through personalized email, phone, text messaging, virtual meetings, recruitment events, and other outreach.
• Follow up consistently and promptly, identify enrollment barriers, and develop strategies to improve engagement, application completion, and conversion.
• Meet recruitment activity, pipeline development, and enrollment goals using CRM systems and performance metrics.
• Develop knowledge of assigned graduate programs and communicate program-specific value propositions that distinguish Xavier from competing institutions.
• Explain the benefits of Xavier’s graduate education, including academic quality, career advancement, flexibility, affordability, professional outcomes, and the university’s Jesuit mission.
• Collaborate with academic program directors, Deans, and faculty to understand program strengths, market demand, student needs, and career opportunities, and use those insights in recruitment conversations.
• Maintain working knowledge of all graduate programs to provide backup recruitment coverage, support team initiatives, and ensure a consistent prospective student experience.
• Identify and cultivate relationships with regional employers, corporations, nonprofit organizations, and community partners to expand recruitment pipelines and enrollment opportunities.
• Collaborate with Marketing & Communications and academic partners on program websites, recruitment materials, email communications, and other prospect-facing content.
• Coordinate with third-party marketing and recruitment vendors on outreach strategies and recruitment initiatives and evaluate their effectiveness.
• Represent Xavier at graduate recruitment events, employer meetings, information sessions, and other engagement opportunities.
• Work with the Executive Director for Graduate Enrollment, fellow recruiters, academic units, and university partners to meet shared enrollment objectives and maintain effective recruitment coverage.
• Maintain accurate CRM documentation and prospect tracking, and ensure a smooth handoff to the Student Success team after enrollment confirmation.

Benefits

• Medical, dental, vision, and prescription coverage.
• Health savings accounts, flexible spending accounts, and dependent care account.
• Life and long-term disability insurance, accident and illness insurance, and retirement savings plans.
• Paid time off options, including vacation, sick leave, and holidays.
• Tuition remission for employees and eligible dependents.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level