Assistant Director for Fund Management and Reporting, UNLV Financial Aid [R0153111]

Nevada System of Higher Education•Las Vegas, NV

69d•Onsite

About The Position

The University of Nevada, Las Vegas (UNLV) is seeking an Assistant Director for Fund Management and Reporting within the Financial Aid department. This role reports to the Associate Director of Operations and Reporting and is responsible for monitoring and reconciling financial aid accounts across various systems including PeopleSoft, Workday, U.S. Department of Education G5 and COD, UNLV Sponsored Programs, UNLV Controller’s Office, Nevada Treasurer’s Office, and internal reports. The position verifies UNLV Foundation account transfers before scholarship disbursements and collaborates with other university departments and stakeholders. The Assistant Director will also assist in preparing regular reports for senior leadership on financial aid trends and issues, prepare data for annual reports, and manage the timely return of funds. Ad hoc reporting, including responding to requests from legal departments, Decision Support, and student loan servicers for skip tracing and identity theft investigations, is also a key responsibility. This role is crucial in managing and optimizing funding to support students and further the university's mission. The position is expected to embody UNLV's core values, including professionalism, collegiality, ethical conduct, transparency, and a commitment to inclusion. Occasional evening/weekend work and travel may be required.

Requirements

Bachelor’s Degree from an accredited college or university as recognized by the United States Department of Education and/or the Council on Higher Education Accreditation (CHEA).
3-5 years of Related Professional Experience.
3-5 Years of Supervisory Experience.
1 – 3 Years of Management Experience.
Account management or direct accounting responsibilities for diverse fund types.

Nice To Haves

Fund management or accounting practices for a regionally accredited public or private 4-yr R-1 institution; specifically in Financial Aid.
Accounting, Finance, Masters in Accounting or Finance, or MBA Degree.

Responsibilities

Monitor and reconcile financial aid accounts within the PeopleSoft student information system against Workday accounting systems, U.S. Department of Education G5 and Common Origination and Disbursement (COD) systems, UNLV Sponsored Programs, UNLV Controller’s Office, Nevada Treasurer’s Office, and internal reports and queries.
Verify UNLV Foundation account transfers have occurred before scholarship funds are disbursed to students.
Collaborate with the Director of Academic Operational Compliance and Reporting and Director of Financial Aid and Scholarships to prepare the annual Fiscal Operation Report and Application to Participate (FISAP).
Collaborate with the Director of Academic Operational Compliance and Reporting and Director of Financial Aid and Scholarships to prepare the annual Nevada System of Higher Education Financial Aid Data Report.
Provide information to the DFAS and the AVP regarding budget and fiscal matters related to financial aid program administration.
Prepare and submits reconciliation reporting for Millennium Scholarships, Teach NV and other state funds.
Run queries and maintain reports on financial aid programs and office statistics regarding funding type disbursement.
Finalize and closes fiscal year accounts.
Serve as main contact within the Financial Aid & Scholarships Office with Grants and Contracts, Cashiering, Student Accounts and the Controller’s Office, to discuss and rectify pertinent accounting/reconciliation issues.
Return funds as appropriate, including private loans and external scholarship funding.
Fulfill data requests from UNLV and outside organizations as needed.
Assist in audit preparation and review as requested by the DFAS.
Collaborate with the Associate Director of Operations and Reporting to set annual goals that align with Top Tier initiatives and SVPAA mission and identify and track core metrics to assess success.
Prepare ad hoc reports, including assisting with requests for fund-related information, data requests from the UNLV legal department and Decision Support, and other offices or entities.
Provide responses to requests from student loan servicers for skip tracing and identity theft investigations.