Assistant Director, Finance & Operations
About The Position
This position will support the overall Center with its various programs, its staff, and graduate students. The Assistant Director, Finance & Operations is the primary Center liaison with internal and external constituencies regarding finance and operations. This person assists with long-range financial planning for the Center, center program and events development, grant proposal development, grant reporting and post-award activities, gift and endowment management, and all other financial matters. Other responsibilities include critical operations work supporting the center, such as office (house) management, inventory, data file maintenance, archival files, supplies, space management, space requests, and event technical support. Utilizing PeopleSoft and other tools, this person is responsible for all fiscal activities for the organization, including procurement and vendor relations, budget accounting and reporting, HR actions and time submittal for all students. Other responsibilities include providing support in the areas of fiscal projections, planning and analysis; review and evaluation of operational processes; analysis and reconciliation of all fiscal transactions; report development for senior management, and coordination for all calendars/schedules. Ensuring compliance with university policies and procedures, and collaboratively managing undergrad students and graduate students, year round, are also key duties. This work requires the ability to recruit, train, motivate and develop a team of students, while effectively monitoring expectations and delegating requested work. The Assistant Director, Finance & Operations will work closely with the Assistant Director of Marketing and Programming and Assistant Director of Media to develop and implement unique offerings and all of the logistics to enable their success.
Requirements
- Experience with PeopleSoft
- Ability to recruit, train, motivate and develop a team of students
- Ability to effectively monitor expectations and delegate requested work
- Ability to ensure compliance with university policies and procedures
Responsibilities
- Support the overall Center with its various programs, its staff, and graduate students.
- Serve as the primary Center liaison with internal and external constituencies regarding finance and operations.
- Assist with long-range financial planning for the Center.
- Assist with center program and events development.
- Assist with grant proposal development, grant reporting and post-award activities.
- Assist with gift and endowment management.
- Manage all other financial matters for the Center.
- Perform critical operations work supporting the center, including office management, inventory, data file maintenance, archival files, supplies, space management, space requests, and event technical support.
- Utilize PeopleSoft and other tools to manage all fiscal activities for the organization, including procurement and vendor relations, budget accounting and reporting, HR actions and time submittal for all students.
- Provide support in the areas of fiscal projections, planning and analysis.
- Review and evaluate operational processes.
- Analyze and reconcile all fiscal transactions.
- Develop reports for senior management.
- Coordinate all calendars/schedules.
- Ensure compliance with university policies and procedures.
- Collaboratively manage undergrad students and graduate students year-round.
- Recruit, train, motivate and develop a team of students, while effectively monitoring expectations and delegating requested work.
- Work closely with the Assistant Director of Marketing and Programming and Assistant Director of Media to develop and implement unique offerings and all of the logistics to enable their success.
Benefits
- Tuition remission for Employees
- Tuition remission for Spouses and Children who meet eligibility requirements
- Generous Medical, Dental, and Vision Insurance
- Low-Cost Life Insurance
- Eligibility for both University-Funded 401k and Employer-Sponsored 403b Retirement Plans
- Paid Holidays Annually
- Generous Sick and Vacation Pay
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
