Assistant Director, Facilities Maintenance
About The Position
The Assistant Director of Facilities Maintenance is responsible for coordinating, executing, and overseeing daily maintenance activities across the University’s building systems and trades. The role supports reliable building performance, regulatory compliance, and effective work execution, and directly manages in-house maintenance staff and selected contracted services personnel performing electrical, mechanical, carpentry, painting, and locksmith work. Working with the Director of Facilities Maintenance, the Assistant Director implements operational priorities, supports supervisors, and promotes consistent, high-quality service delivery. The role serves as an operational partner to the Sr. Director and may act on their behalf when assigned. It requires strong teamwork, participation in an on-call rotation, and the ability to respond to after-hours and emergency situations as needed.
Requirements
- Bachelor’s degree in facilities management, construction management, engineering, or a related field, or equivalent experience.
- Five years of progressive facilities maintenance experience, preferably in an institutional or commercial environment.
- Strong working knowledge of mechanical, electrical, plumbing, and life-safety building systems.
- Familiarity with NFPA standards, OSHA requirements, and applicable codes.
- Proficiency with CMMS platforms and maintenance documentation systems.
- Strong organizational, problem-solving, and coordination skills.
- Ability to respond effectively in emergency situations.
- An equivalent combination of education and experience providing comparable knowledge and skills may be substituted.
Responsibilities
- Oversee daily maintenance and repair operations across mechanical (HVAC/plumbing), electrical, carpentry, painting, and locksmith services; coordinate workflows, prioritize work orders, and allocate labor.
- Provide leadership and technical oversight to supervisors and in-house staff, including performance management and professional development.
- Conduct periodic quality-control inspections to ensure work is completed safely, consistently, and to established standards.
- Develop, implement, and maintain a preventive maintenance program for building systems, equipment, interiors, architectural components, and related infrastructure.
- Manage and coordinate small to mid-scale maintenance projects, renovations, and infrastructure improvements; develop scopes of work, coordinate schedules, and track progress, costs, and completion.
- Support the capital renewal plan through accurate documentation of completed work and system updates.
- Ensure fire protection, life-safety, and other critical building systems are operational, maintained, and compliant with applicable standards, requirements, codes, insurance requirements, and University policies.
- Coordinate staff and vendors to complete repairs, address deficiencies, and minimize risks or disruptions to building operations.
- Maintain compliance records, inspection documentation, corrective-action logs, and status updates; escalate significant deficiencies, risks, and unresolved compliance issues to the Sr. Director.
- Use the CMMS to track work orders, preventive maintenance, and asset histories; monitor data accuracy and ensure timely work-order close-out.
- Oversee building system summaries, compliance records, and infrastructure documentation, including accurate data entry for capital renewal and completed improvements.
- Execute operational priorities established by the Director of Facilities Maintenance and provide data, reporting, and analysis for strategic decision-making.
- Communicate operational challenges, resource needs, and compliance risks promptly; serve as backup to the Director when unavailable.
- Develop the maintenance workforce through technical and safety training, cross-training, coaching, performance support, and development plans.
- Provide feedback, mentoring, and hands-on guidance; promote a collaborative and accountable team culture that shares knowledge across trades.
- Perform other duties as assigned.
Benefits
- Tuition remission for employees, spouses, and dependents
- Generous retirement contributions
- Comprehensive health coverage including medical, dental, and vision
- Fully paid disability, life, and AD&D insurance
- Paid parental leave
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What This Job Offers
Job Type
Full-time
Career Level
Manager
