Assistant Director, Events - Rollins School of Public Health

Emory University•Atlanta, GA

7d•Onsite

About The Position

This position provides a wide range of full-service event planning on behalf of the Rollins School of Public Health at Emory University. Responsibilities include site and venue selection, managing audio/visual equipment, setup needs, site visits, and other event logistics. The role involves developing standard operating procedures and service level agreements, preparing post-event analysis for recommendations, determining fiscal requirements, preparing budgetary recommendations, and reviewing contracts. It also includes managing requests for proposal development, vendor evaluations, contract negotiations, and implementing new technology. The Assistant Director will lead and direct speakers, staff, and volunteers during event programs, provide project management oversight, and document unique event processes to build event capacity and strategy. The position requires preparing budgets, providing progress reports, managing and tracking event finances including invoice payments and financial reporting, and managing revenue-generating room rental requests. Communication with internal stakeholders is key to ensure they are informed about event details and updates. The role may involve working with designers for invitations and promotional materials, serving in a leadership role on special projects like space planning and change management, and acting as backup for the Director when necessary. Performs related duties as required.

Requirements

Bachelor's degree and five years of experience in events management, preferably in a university environment, or equivalent combination of experience, education and training.

Nice To Haves

Preferred bachelor’s degree and four years of progressively responsible experience in event planning, event management, conference services, hospitality, higher education administration, or a related field, including experience coordinating complex events and managing multiple priorities.
Experience supervising, coaching, or directing event staff, temporary employees, vendors, or volunteers.
Experience planning and executing large-scale, high-profile, or multi-day events.
Experience managing event budgets, billing processes, vendor relationships, and service contracts.
Experience overseeing event venues, furniture, equipment, supplies, and logistical operations.
Experience working in a university, healthcare, nonprofit, corporate, conference, or hospitality environment.
Demonstrated experience collaborating with senior leadership and coordinating events involving executives, speakers, donors, alumni, students, or external partners.
Knowledge of event-management software, room-scheduling systems, registration platforms, and Microsoft Office applications.
Strong written, verbal, organizational, customer-service, problem-solving, and project-management skills.
Ability to remain composed, exercise sound judgment, and make timely decisions in a fast-paced event environment.
The individual must be willing to learn additional operational functions and provide coverage or assistance outside of their primary responsibilities when needed. This may include supporting critical schoolwide events, responding to urgent operational demands, assisting colleagues during periods of increased activity, and contributing to the overall effectiveness of the team.
The individual must demonstrate professionalism, sound judgment, discretion, adaptability, and the ability to represent the department effectively in thesesettings

Responsibilities

Provides a wide range of full-service event planning on behalf of the school/division, including but not limited to, site and venue selection, the use of audio/visual equipment, setup needs, site visits and other activities associated with event planning and logistics.
Develops standard operating procedures and service level agreements as required.
Prepares post-event analysis to assess opportunities and make recommendations for future events and services for internal and external constituencies and implements as appropriate.
Determines fiscal requirement for events, prepares budgetary recommendations and reviews all contracts on behalf of the school/division.
Addresses requests for proposal development, vendor evaluations, contract negotiations, and management and implementation of new technology.
Leads and directs speakers, staff, and volunteers during event program/production.
Provides project management oversight, including documentation of unique event processes for building event capacity and strategy throughout the school/division.
Prepares budgets and provides periodic progress reports to budget owners for each event project.
Manages and tracks event finances including creation and submission of invoice payments and financial reporting.
Manages revenue-generating room rental requests that help offset the department’s operational expenses.
Communicates with internal stakeholders, ensuring they are abreast of all relevant event information, including providing ongoing and regular communications regarding event updates and details.
May works with designers to create invitations, promotional items, and other printed materials.
Serves in leadership role on special projects as necessary, including space planning project, change management etc.
May serves as backup in the absence of the Director.
Performs related duties as required.