Assistant Director, Education/Training Programs

University of Florida • Gainesville, FL

19h • $95,000 - $105,000

About The Position

The UF College of Pharmacy’s Office of Experiential Programs provides high-quality clinical learning experiences to develop skilled and trustworthy Pharmacists ready to serve their patients upon graduation. The Assistant Director of Experiential Programs plays a critical role through ensuring the daily operations of the Office of Experiential Programs (OEP) provide an exceptional administrative foundation that supports the work of clinical educators developing future pharmacists. The responsibilities include but are not limited to the supervision of staff, coordination of daily office functions, and working in collaboration with the Associate Director and the Assistant Dean for Clinical Education on all OEP related objectives to ensure efficient and effective programming is in place to support experiential education for PharmD students.

Requirements

• Master’s degree in an appropriate area and two years of relevant experience; or a bachelor’s degree in an appropriate area and four years of relevant experience.

Nice To Haves

• Experience in project management and operations.
• Experience in training, motivating, and supervising staff.
• Expertise with Microsoft office programs as well as knowledge and/or aptitude to work within database software programs.
• Professional behavior and demeanor, comfortable interacting with people at various levels and from diverse backgrounds.
• Ability to exercise good judgement and work with minimal supervision.
• Strong communication skills including verbal and written communications.
• Flexibility and accountability, organization, capability of managing conflicting responsibilities, ability to prioritize tasks, and consistently meet deadlines.

Responsibilities

• Supervision and management of the OEP staff, including oversight and training in compliance, rotation scheduling, affiliation agreements, and fiscal matters.
• Function as a subject matter expert in databases utilized by the office.
• Ensure up-to-date policies and procedures for office operations.
• Operationalize the approved Introductory Pharmacy Practice Experiences (IPPEs) and Advance Pharmacy Practice Experiences (APPEs) curriculum by providing updates to materials for students, coordinating student schedules, and facilitating student and site evaluations in conjunction with course coordinators.
• Execute the approved budget as directed by the Assistant Dean for Clinical Education.
• Implement and maintain program quality improvements in partnership with the Assistant Dean for Clinical Education.
• Facilitate recruitment and retention of high-quality preceptors and experiential sites in conjunction with the Regional Coordinators (RCs), Associate Director and the Assistant Dean for Clinical Education.
• Foster a culture of continuous improvement among OEP staff, working closely with program leadership to implement procedural efficiencies and achieve intended program outcomes.
• Serve as an ambassador for the College of Pharmacy Office of Experiential Programs, representing the OEP to external stakeholders when necessary.
• Ensure that program operations are consistent with accreditation standards, with guidance from the Assistant Dean for Clinical Education.
• Work closely with and report regularly to the Assistant Dean for Clinical Education on operations of the office and execution of the IPPE and APPE curriculum.
• Perform other duties as assigned to ensure the success of the OEP.

Benefits

• Health Insurance: UF participates in state-sponsored benefits programs for individuals, families and domestic partners, and offers voluntary insurance that includes vision, dental, long-term disability and more. OPS employees are eligible for state benefits if your FTE is 0.75 (30 hours per week) or greater.
• Retirement Options: The Federal Insurance Contributions Act (FICA) Alternative Plan is a mandatory retirement savings plan under Internal Revenue Code section 401(a) with Fidelity Investments and is required for eligible OPS employees. You may also voluntarily participate in other retirement saving plans.
• Leave: UF Faculty and Staff enjoy a generous paid leave plan as well as access to a sick-leave pool, maternity/paternity leave, and leave payouts.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level