Assistant Director, Advancement Operations and Stewardship

University of South Florida•Tampa, FL

3h•$60,000 - $70,000

About The Position

The Assistant Director of Advancement Operations and Stewardship provides high-level planning, coordination, stewardship, and operational support for the College of Arts and Sciences’ advancement program. The position collaborates with development leadership, communications and marketing, faculty, staff, and university advancement partners to plan and execute donor engagement and stewardship activities. The role coordinates pre- and post-engagement activities to strengthen long-term relationships with donors and prospective donors; reviews donor-facing communications and promotional materials for accuracy, consistency, and effectiveness; and supports development initiatives, meetings, events, and special projects. It requires judgment and initiative to anticipate needs, identify potential challenges, coordinate resources, and work across stakeholders to ensure timely execution. The position also manages routine administrative and operational responsibilities that support the advancement program.

Requirements

Bachelor’s degree, or four years of direct experience in lieu of the degree under the stated degree equivalency clause.
Two years of professional experience in advancement, donor relations, stewardship, fundraising operations, communications, project coordination, or a related field; the posting also states that four years of direct experience may substitute for a bachelor’s degree.
Employment eligibility in the United States, as specified in the degree equivalency clause.

Nice To Haves

Master’s degree in Philanthropy or a related field.
Knowledge of donor stewardship and advancement operations practices.
Strong project management and organizational skills.
Ability to analyze issues and identify practical solutions.
Strong written and verbal communication skills.
Ability to build collaborative relationships across organizational units.
Proficiency in event coordination, scheduling, and administrative operations.
Ability to work independently and exercise sound judgment.

Responsibilities

Coordinate advancement initiatives from initial planning through execution and follow-up.
Anticipate project needs, obstacles, and competing priorities, and proactively coordinate solutions, particularly for the Dean’s Student Leadership Society.
Maintain timelines, deliverables, and follow-up activities involving internal and external stakeholders.
Provide organizational support to advancement leadership for donor strategies, events, and special initiatives.
Coordinate pre- and post-engagement activities supporting the cultivation and stewardship of donors and prospects.
Help develop individualized stewardship strategies to strengthen long-term donor relationships.
Coordinate donor acknowledgments, impact communications, recognition activities, and follow-up.
Maintain continuity across donor interactions and ensure commitments and next steps are tracked and carried out.
Review donor-facing correspondence, presentations, proposals, invitations, promotional materials, and stewardship communications for accuracy, consistency, and appropriate messaging.
Coordinate with communications and marketing colleagues on materials supporting advancement priorities.
Ensure donor communications reflect institutional priorities and provide a consistent donor experience.
Serve as a liaison among advancement staff, college leadership, faculty, communications and marketing, and other university partners.
Facilitate information flow and follow-up among stakeholders and build working relationships that support donor engagement.
Manage advancement administrative processes, including endowed faculty position records, expense management, supplies, development team meetings, new development officer onboarding schedules, and activities associated with the Dean’s Advisory Council and Trailblazers.
Maintain organized records, schedules, correspondence, briefing materials, project documentation, and biographies for the Dean and Senior Director of Development.
Coordinate meetings, donor visits, events, and related logistics.
Handle sensitive donor and advancement information professionally and discreetly.