Assistant Department Administrator

SB Clinical Practice Management Plan•Stony Brook, NY

5d•Onsite

About The Position

The Assistant Administrator will report to the Department Administrator. The Assistant Administrator will assist Department Administrator in managing the administrative aspects of the department’s research, educational, personnel, strategic initiatives, and other business activities at all locations. Assist in Budgeting function, Financial Reporting and Planning, Accounts Payable, and other functions as required. The Assistant Administrator will be work in partnership with the Department Administrator.

Requirements

Bachelor’s Degree in Business Administration, Healthcare Administration, Finance or related field.
Five (5) or more year’s full time, progressively responsible administrative experience and demonstrated leadership in management.
Previous experience with budgeting, financial analysis and modeling.
Ability to manage multiple projects and initiatives simultaneously.
Stony analytical, organizational, written and oral communication skills
Proficiency in with Microsoft Office Suite and strong background in Excel.

Nice To Haves

Master’s Degree
Previous experience working in healthcare.
Demonstrated skill in establishing and maintaining effective working relationships with physicians, executive management and staff.

Responsibilities

Working closely with the Department Administrator, responsible to provide support in coordinating all Departmental business activities, including facilitates and IT management, policy and procedures development and implementation, human resource administration, strategic planning and implementation, as well as research activities.
Oversee the process and control of expense reimbursement (physician/staff), processing of invoices for vendor payment using Certify.
Provide direction and guidance to department staff and faculty regarding purchasing policies and procedures.
Provide and work with Clinical Practice Management Plan data and Department Leadership on negotiating price with vendors and choosing preferred vendors.
Faculty/Physician recruitment: ensure all recruitment plans are active, responsible for oversight of all recruitment functions, coordinating with Medical Staff, Dean Office for faculty appointment, CPMP provider enrollment, Managed Care office for insurance participation.
Assist Department Administrator in Development of Business Plan to support new faculty hires.
Work with Department Administrator as necessary with Memorandum of Understanding with Stony Brook Medicine’s other UFPCs and Stony Brook Community Medical.
Faculty/Physician Incentive Plan: Prepare necessary data for faculty bonuses for approval by Department Administrator and Chair.
Work with Department Administrator to provide oversight to MACRA/MIPS/ACO/CIN and CMS annual reporting.
Ensure all physician credentialing files are updated.